Business Office Manager

Are you a compassionate and experienced business office manager with previous senior living, long-term care, or skilled nursing industry experience? Fieldstone at Chester Springs – the area’s newest senior living community opening this Summer - is seeking a dedicated Business Office Manager to help build a team that is committed to delivering high-quality, person-centered care to our residents.
As Business Office manager, you will be responsible for coordinating and managing financial operations for the Community, ensuring the proper implementation of sound internal controls, interfacing with the Executive Director and the Department Managers to effectively manage the budget, identifying financial areas which may need attention, identifying and implementing procedures that enhance the fiscal operations of the Community, as well as generating and maintaining accurate financial statements and accounting records. Additionally, you will collaborate with corporate support to ensure the community is fiscally successful from the ground up. This is a great opportunity to shape the community’s character, set the foundation for culture, and lead the team members of Fieldstone into a successful future.
The responsibilities, characteristics, and skillsets below are just a glimpse into the role, and we hope you’ll apply to learn more if you believe you’re a great fit!

General day to day responsibilities will include…
• Preparing all monthly billing. Monitoring collection process utilizing established policies, procedures, and tracking systems.
• Overseeing cash controls including the depositing and posting of cash receipts. Implementing and monitoring controls over petty cash.
• Maintaining daily cashbooks for operational accounts. Preparing monthly bank reconciliation.
• Monitoring and overseeing the processing of accounts payable.
• Ensuring appropriate assignment of departmental expenses. Ensuring supporting documentation is executed and maintained.
• Ensuring the payment of insurance and real estate taxes. Responsible for related reporting requirements.
• Preparing and entering journal entries. Maintaining appropriate sub-schedules for Balance Sheet accounts.
• Processing monthly financial statements.
• Preparing management reports.
• Reviewing contractual obligations and fees associated with residency agreement at time of move-in and on an as needed basis.
• Maintaining resident, vendor, and financial accounting files.
• Preparing and submitting monthly sales tax reports and payments.
• Assisting in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports.
• Interfacing with residents on billing/collection issues.
• Overseeing preparation and maintenance of resident files, records, and reports.
• Providing payroll processing oversight.
• Creating and overseeing residents’ and patients’ private accounts for the Health Center. Preparing necessary reports to adhere to State, Local, and Federal guidelines.
• Supervising reception and concierge staff.
• Performing other related duties as assigned by management.

The right candidate should have…
A successful addition to the team will be an individual with strong business acumen, who is budget focused and ready to contribute to community profits and revenues, a confident leader who inspires and motivates team members, ready to respond promptly to resident needs, and most importantly a professional who treats others with respect and approaches them in a tactful manner.

While we support continued learning and enrichment, and celebrate a culture that encourages learning new skills, there are base level requirements for this position that include but are not limited to:
• Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid; ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Exposure to payroll practices.
• Excellent written and verbal communication skills.

The Perks of Working with Us
• Competitive pay plus comprehensive benefits (available day one of your first full month of employment)
• Generous PTO package, including your birthday as a paid holiday!
• Medical, dental and vision insurance
• 401k with company match
• Employee assistance program
• … And so much more! We’d love to chat with you about all the perks that specifically relate to what YOU are looking for in an employer

Top Reasons to Work with Us
• Brand new community – A beautiful place to work every day
• Family-owned and operated management company
• Team approach to work
• Smaller by design – Vantage Point is not a big national chain and that means more corporate involvement and support of the team
• Make a difference in the lives of those who live with us

Who Is Vantage Point Retirement Living?
Headquartered in Exton, Pennsylvania, Vantage Point Retirement Living is a senior living development and management company that has been ensuring area seniors enjoy vibrant, carefree, and healthy lifestyles since 1995. Widely recognized for our hands-on, personal involvement, we have decades of experience creating incredible communities. We are a local family-run organization backed by big-business experience, but regionally focused. Our family-oriented company is invested in our senior living communities because we live here, too. We do senior living…better. And it all starts with our team.
Our Mission is to create best-in-class communities for seniors built on a foundation of trust, compassion, and responsibility to better the lives of those who live in them. To fulfill our mission, we rely on our corporate and community teams to deliver those core values of trust, teamwork, respect, and integrity. We can’t ask of our team what we aren’t willing to deliver ourselves, which is why each employee in our organization knows the Vantage Point Leadership personally. We treat our team with the greatest respect, emphasizing the importance of team culture. When our employees are happy, our residents are happy, our business thrives, and our mission is fulfilled.
Fieldstone at Chester Springs is an Equal Opportunity Employer. Our community’s philosophy is our commitment to non-discriminatory practices for our residents, staff, and business partners. Through our cultural awareness, we celebrate the diversity of residents and staff by supporting various celebrations, history, and means of acknowledgement of all cultures we served.