Executive Assistant

Yoh, A Day & Zimmermann Company

Nashville, TN

Expired: 26 days ago Applications are no longer accepted.

Contractor

Job Description

Executive Assistant is needed for a contract opportunity with our client located in Nashville, TN.

Job Details
Duration: 6 Month contract (Temporary)
Start date: 5/1/2024
Location: Nashville, TN
Schedule: Onsite- 5 days a week
Pay rate: DOE- TBD

What You'll Do:

Time, Schedule and Office Management. Ensuring the CEO’s time and schedule, travel arrangements and expenses are effectively and efficiently managed is essential to the role. The EA must be able to pro-actively pre-empt and/or address issues in order to position the CEO for maximized efficiency and effectiveness in a very fluid environment.
Adapt to Change. Change is the norm and for the CEO to be as agile as possible, so must her/his EA. The EA must be nimble and be able to remain calm, composed and focused during times of ambiguity and/or uncertainty. Being able to juggle constantly changing schedules and priorities in a professional and efficient manner is critical. Thus, adaptability must be a core EA attribute to ensure performance at the highest level.
Anticipate the Needs of the Chairman and CEO. The EA must understand the CEO’s patterns and needs while being fully prepped/informed to ensure critical decisions can be made with an enthusiastic quickness. The EA should always be thinking forward, ensuring arrangements and details are confirmed for all external events, proactively preparing the CEO for meetings, ensuring schedules are adjusted in real time as needed. This requires acute awareness while actively and skillfully evaluating, analyzing, applying, and/or synthesizing information to guide a decision, thought or action.
Serve as a Face of the C-Suite. You will be interacting with all levels of employees within client and representing the office of the CEO at all times. You will also be interfacing externally with artists, managers and partners as well. You must be seen as a collaborative partner who builds meaningful connections through mutual trust and respect. You will help facilitate communication on behalf of the CEO and organization and follow up with responsible parties to ensure tasks are completed on behalf of the CEO. You are an extension of the Chairman & CEO and must always operate with a high degree of professional courtesy and utmost confidentiality.

Who You Are:

You have 4+ years of administrative experience, preferably in direct support of a senior executive.
You have a history of thriving in a fast-paced, fluid environment with the demonstrated ability to be flexible and adaptable as needs and priorities change.
You possess an upbeat, “can-do” attitude and passion for the music industry.
You are an exceptional communicator and enthusiastic collaborator who interacts well with staff at all levels.
You are able to handle sensitive and confidential information with a high level of professionalism and discretion.
You are highly organized, understand juggling priorities and you are proactive in keeping executive organized and abreast of urgent issues.
You have flexibility to work outside of “regular” business hours on occasion.
You are tech forward and digital savvy, in tune with social media & entertainment culture and with a working knowledge of both Mac and PC computers/software.

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

Company Description

Founded in 1940, Yoh operates from 75 locations throughout North America and is headquartered in Philadelphia, PA. Yoh was the nation’s first technology staffing firm. As a business unit of Day & Zimmermann, Yoh has a flourishing global footprint, as our parent company operates from more than 150 worldwide locations.
Company Website: https://www.yoh.com/