Executive Assistant to the President/CEO

The Executive Assistant to the President/CEO with Family Health Center of Worcester will provide high-level administrative, project management, and board support to the President/CEO. This role will be responsible for coordinating and executing a wide range of tasks, projects, initiatives, and board activities to support the President/CEO's goals and objectives.

Key Responsibilities:

•    Plan, organize, and manage multiple projects and initiatives simultaneously, ensuring timely completion and adherence to deadlines.

•    Prioritize and manage the President/CEO's schedule, tasks, and commitments effectively.

•    Coordinate and oversee the execution of executive-level meetings, including preparing agendas, materials, and follow-up actions.

•    Manage the President/CEO's travel arrangements, including itineraries, accommodations, and logistics.

•    Collaborate with cross-functional teams and stakeholders to facilitate the successful completion of projects and initiatives.

•    Conduct research, analyze data, and provide recommendations to support decision-making processes.

•    Prepare and maintain comprehensive project documentation, reports, and presentations.

•    Serve as the primary liaison between the President/CEO and the Board of Directors.

•    Coordinate and staff all after-hour Board of Directors (in-person) and Board Committee meetings (virtual), including preparing agendas, materials, minutes, and follow-up actions.

•    Manage the Board of Directors' communication, schedules, and travel arrangements as needed.

•    Handle confidential information with the utmost discretion and professionalism.

Education and Experience:

•    Bachelor's degree in Business Administration, Project Management, or a related field.

•    Minimum of 5 years of experience in an executive-level administrative or project management role, with experience supporting boards or executive committees.

•    Proven track record of successfully managing and executing complex projects from initiation to completion.

•    Proficiency in project management methodologies and tools (e.g., Agile, Scrum, Microsoft Project).

•    Exceptional organizational, time management, and multitasking abilities.

•    Strong problem-solving, decision-making, and critical thinking skills.

•    Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.

•    Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

•    Experience in the healthcare or social services industry.

•    Bilingual proficiency (English and Spanish).

Key Competencies:

•    Project management and execution

•    Task prioritization and time management

•    Stakeholder management and collaboration

•    Board and executive committee support

•    Problem-solving and decision-making

•    Adaptability and flexibility

•    Discretion and professionalism

•    Attention to detail

EOE

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