Executive Assistant to the CEO (PT)

Executive Assistant to the CEO

Position: Executive Assistant to the CEO

Job Type: Part-time, Non-exempt

Location: Remote

Hours: Monday - Thursday, 9:00 a.m. - 2:00 p.m. EST

Reports To: Chief of Staff

Compensation: $25 per hour

At Entrepreneurship for All (EforAll), we believe everyone should have the opportunity to turn their dream of starting a business into a reality and our purpose is to help all succeed. Dedicated to empowering underrepresented entrepreneurs since 2010, our mission at EforAll is to accelerate economic and social impact in communities nationwide through inclusive entrepreneurship.

We connect deeply with the people we serve because our staff are proud and active members of these communities. EforAll works closely with local champions to encourage growing and thriving economies through local entrepreneurship. The EparaTodos program was designed to support Latinx entrepreneurs where they are, with programs run entirely in Spanish. The success of our programs inspires us each day: Over 1,400 startups launched; 84% women-owned, 69% BIPOC owned, and 31% immigrant-owned; 70% of EforAll businesses are still operating after 3 years; and $66 million in alumni revenue and 2,108 jobs generated in 2022.

We are cheerleaders for our communities. We believe in celebrating strengths and successes. We recognize our team's personal and professional growth as well as the accomplishments of our entrepreneurs, the dedication of our volunteers, and the generosity of our funders. Embracing a culture of celebration heightens morale and profoundly connects us as members of the EforAll community.

In our journey towards fostering inclusive entrepreneurship, we place a strong emphasis on cultural fluidity and diversity. This commitment reflects our understanding that true innovation and community transformation arise from embracing a multitude of perspectives and experiences. By actively promoting cultural fluidity, we ensure that our programs, staff, and organizational practices not only welcome but celebrate the rich diversity of ideas, traditions, and aspirations that entrepreneurs from varied backgrounds bring. This approach strengthens our mission, enriching the fabric of the communities we serve and amplifying the impact of our collective efforts towards creating equitable opportunities for all.

Essential Functions:

• Coordinate and manage logistics for executive offsites, board meetings, and board retreats, ensuring seamless execution and attention to detail.
• Assist with the proofreading of CEO memos, support the design of call decks, and schedule pre-call check-ins to review agendas and talking points, maintaining clear and effective communication channels.
• Schedule and manage communications with donors, partners, and stakeholders, aligning with the CEO's communication goals, including organizing five fundraising meetings and ten email outreaches per week.
• Manage the CEO's calendar to reflect and support the organization's goals and strategic vision, ensuring efficient use of time and resources.
• Organize and support site and donor visits, facilitating productive meetings and engagements that align with organizational objectives.
• Track and manage the CEO's receipts and financial documents, ensuring timely submission to the Accounts Payable department.

Required Experience and Qualifications:

• Excellent written and oral communication, with a strong emphasis on cultural competency and the ability to effectively communicate across diverse cultural backgrounds.
• Flexible, adaptable, and well-organized, with a demonstrated capacity to navigate cross-cultural environments and foster inclusive spaces.
• Proven experience in high-level administrative support, particularly in a non-profit or entrepreneurial setting.
• Demonstrated ability to plan and execute events and meetings with a keen eye for detail and logistics.
• Strong communication skills, with a talent for proofreading, document design, and effective stakeholder engagement.
• Proficiency in calendar management and scheduling, with a strategic approach to supporting executive leadership.
• Experience in financial documentation and expense tracking, ensuring accuracy and timeliness in financial reporting.
• A minimum of 2 years of experience in a similar role, preferably in a dynamic and culturally diverse environment.

EforAll provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.