Executive Assistant to CEO (with office management experience)

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.

This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock-star candidates to play an integral supporting role in the company's scale up.

In this position, you will provide a wide range of office management, operational and administrative support to the Chairman and CEO. You will be expected to anticipate the needs of the CEO and help to resolve operational and administrative issues before they arise. In this position, you will be expected to wear many hats.

You are very seasoned in the type of role which requires you to anticipate needs and see to them in a fast-moving environment. You are organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company. You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives dynamic workplace.

DUTIES

• Strategically manage and maintain the schedule of the CEO so that every day is efficiently organized
• Work with the CEO to coordinate communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
• Manage complex calendars and scheduling
• Act as a gatekeeper, understanding the needs and priorities of the CEO
• Perform an array of administrative and office management tasks (manage calendars, book travel, schedule facilities and equipment, handle orders)
• Handle a large volume of communications including answer calls, screen calls, take messages, and re-direct to the appropriate person
• Handle purchase orders, accounts receivable, accounts payable, budgets, and expense reports, vendor management
• Maintain existing office management systems while providing resourcefulness
• Able to wear many hats, switching priorities and focus as needed
• Must have a working knowledge of Human Resources, Operations, and Executive administration
• Work with and manage highly sensitive and confidential information with discretion
• Milestone and deadline oriented
• Anticipate needs of the organization and address them in a resourceful manner

QUALIFICATIONS

• Minimum of 10+ years of office management and administrative experience supporting C-level and/or Founder
• Graduate degree preferred but not required
• Background in office management, operations, administration, in a startup environment is preferred
• Developed negotiation and interpersonal skills
• Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
• Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials with a nuanced understanding of industry-specific subject matter, company standards, and procedural guidelines
• The ability to work well under tight deadlines and to respond to rapidly changing demands
• Immediate availability, responsiveness, and a proactive mindset
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Personal Qualities:

• You resonate with Nanobiosym's mission
• You are results and deadline driven
• You work well under high pressure situations
• You are resourceful , flexible, tactful, and persistent
• You have positive energy, a sense of humor, and a can-do attitude
• You have a strong work ethic and love working in an entrepreneurial environment
• You have high ethical standards, are highly trustworthy and loyal
• You are a person of high integrity
• You are comfortable dealing with and handling highly confidential information

Personal Qualities:

• You resonate with Nanobiosym's mission.
• You are dedicated to high ethical standards
• You are highly trustworthy
• You are a person of high integrity
• You are comfortable with working long hours
• You thrive in a fast-paced start-up environment
• You are flexible and adaptable
• You possess a positive energy, sense of humor and a can-do attitude