Executive Assistant

This role offers a unique opportunity to work closely with a successful leader in clean energy and climate policy. You’ll be providing personalized support for her work and home life, acting as a point of contact to ensure her day-to-day operations run smoothly. The scope of work is wide-ranging, you will take responsibility for:

· Calendar management, protecting time effectively; managing meetings by providing context and notes in advance; handling scheduling conflicts appropriately; managing travel schedule.

· Managing extensive correspondence and emails, identifying urgent and non-urgent matters, and handling journalism, writing, and speaking requests with a high standard of professionalism and accuracy.

· Preparing and organizing materials for meetings, presentations, and events, ensuring all necessary documentation and information are readily available.

· Writing including background research in support of policy reports, academic papers, and public-facing writing. Collecting, compiling, and analyzing moderately complex data and information for inclusion in reports and presentation materials.

· Accounting work, ensuring invoices are sent, reimbursements are completed, and budgets are tracked and managed effectively.

· Providing professional interactions with an extensive range of external stakeholders, fostering positive working relationships.

· Travel support for regular domestic travel including work and personal.

· Researching and preparing grant proposals and grant reports.

· Updating websites on Squarespace and tracking a significant number of ongoing items in spreadsheets.

· Optional, but a plus: Managing social media accounts including editing videos and creating images, content planning, reposting across platforms, and monitoring post comments.

To be successful in this role you will need the following attributes:

· Exceptional attention to detail while working at a fast pace.

· Highly organized in all matters including time management and budgeting, able to exercise independent leadership, and prioritize multiple tasks.

· Anticipates deliverables for upcoming milestones and is prepared with information.

· Clear and effective communication and interpersonal skills.

· Excellent writing, editing, and proof-reading skills, comfortable working across a range of content.

· Takes initiative and works independently to see tasks through to completion on routine as well as more complex matters whilst exercising sound judgment, discretion, and confidentiality in all matters.

· A demonstrated ability to manage multiple time sensitive activities with calmness, deliberation, and resilience.

· Ability to work effectively under pressure whilst remaining flexible and positive, embracing change, and managing expectations in ambiguous or challenging situations.

· High-level problem-solving skills with the ability to prioritize and anticipate needs in a fast-paced environment.

Required Qualifications:

· 3+ years of administrative experience, including calendar management and budgeting.

· Bachelor’s degree or equivalent education and/or experience.

· Basic knowledge of climate and energy issues.

Information

· Pay Rate/Range: $32-36/hour

· Working Days/Hours: 20-40 hours per week

· Remote work possible. Based in southern California broadly, or Santa Barbara specifically, a plus.

· Contract role.

To apply:

· Send a cover letter and resume to admin@leahstokes.com

· All applicants will be considered regardless of race, color, religion, sex, national origin, age, disability or genetic information.