Executive Assistant

Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better.

This role is responsible for supporting the executive leadership of a rapidly growing company by identifying the needs of the CEO; through strategic planning, clear communication, and the ability to manage multiple priorities in a fast-paced environment. This position is new to the company which is pivotal in ensuring the effectiveness of our leadership and alignment of business goals with daily operations.

The key responsibilities for this role include, but are not limited to:

• Execute all administrative tasks required to efficiently and productively support the CEO
• Contribute to the management of Human Resources tasks and projects for the CFO/COO
• Project coordination with team and stakeholders, ensuring that strategic goals are met
• Interface with multiple departments for overall business development planning
• Provide timely reminders of upcoming meetings, commitments and deadlines
• Review meeting requests, prioritize appointments and coordinate calendar management
• Arrange complex and detailed travel plans, event planning, and some personal assistant duties
• Monitor email and other communications including reviewing and drafting correspondence
• Input accurate data into CRM database in a timely manner
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Maintain confidential information with discretion

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor's degree (B.A./B.S.) from a four-year college or university; or equivalent combination of education and experience. Experience in the coffee and/or foodservice industry preferred.
• Valid driver's license with the ability to be insured
• Ability to develop and maintain strong relationships with clients and co-workers
• Strong oral and written communication skills
• Demonstrated time management skills required
• Analytical and problem-solving abilities
• Self-motivated; ability to work independently while managing multiple projects and deadlines
• Strong computer aptitude, including experience with Google Suite (Gmail, Docs, and Sheets), knowledge of CRM software is preferred

Preferred Qualifications (Knowledge, Skills, and Abilities)

• Previous Executive Assistant experience
• Familiarity with NetSuite
• Basic knowledge of general coffee industry

ESI as an Employer

• Annual salary range $55,000 - $65,000
• Health & dental insurance
• Retirement account matching
• Generous vacation policy & paid holidays
• Company paid life insurance & long term disability
• New company issued MacBook
• Our subsidized gym membership option
• Ongoing career development & training
• Educational assistance program which reimburses tuition expenses
• Access to professional coffee bar
• Discounts on products