Executive Assistant to the CEO

Assistant to the CEO

Full Time

Cobble Hill Health Center is a not-for-profit long-and short-term care facility providing services to the disabled and elderly for over 40 years. The Executive Assistant to the CEO will play an integral role in helping us to achieve our vision: to consistently exceed expectations and set the standard for excellence in residential and community care.

Who You Are:

As the Assistant to the CEO, you will play a pivotal role in providing administrative support to various senior leadership roles/departments, while also serving as a strategic advisor to the CEO. In this position, you will handle a variety of administrative duties to help drive the efficiency and order of the facility. Additional responsibilities include but are not limited to:

• Acts as a strategic advisor to the CEO and senior management team
• Represents CEO in meetings, by email, and phone calls with internal and external stakeholders
• Manages the CEO's calendar and prioritizes their time and schedule.
• Drafts letters, emails, reports, and other correspondence on behalf of the CEO
• Supports CEO in meetings by taking notes and assuming responsibility for completion of action items
• Oversee attendance, set up, and minutes of board meetings, as well as send memos to all Board Members re: Finance and Board Meetings
• Acts as the liaison between CEO and other leaders, clients, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time
• Participates with the CEO and senior management team in strategic planning, policy development, and decision-making
• Ensures timely and effective completion of projects and initiatives of the CEO
• Researches and recommends new and revised policies and strategies
• Creates and maintains systems and processes to streamline operations
• Maintains accurate confidential files and data records
• Other administrative tasks or projects as needed

What You Offer:

• 3+ years in an executive management role
• Degree in Public Health, Business or a related field strongly preferred
• Experience in public health administration a plus
• Excellent communicator; both written and verbally
• Detail oriented; with the ability to take initiative and manage multiple projects
• Experience working in a skilled nursing home or other healthcare setting a plus
• Advanced knowledge of Microsoft Office programs (Word, Outlook, Excel) or Google Suite
• Excellent time management skills, with the ability to work independently under deadline

What We Offer:

• An opportunity to express your talents and lead a high-performing team
• Free hot meal for each shift worked
• Generous medical, dental, vision, and life insurance coverage
• Employer contribution toward the medical deductible
• Paid sick time and holidays