Program Assistant

Join a team that’s making a difference!

Fact-based journalism is under unprecedented attack at a time when a free, independent news media has never been more important. The International Center for Journalists (ICFJ) works to ensure that the cornerstone of healthy democracies - increasing the flow of reliable, trustworthynews – stays strong for generations to come. We give journalists the support and tools they need to do their jobs better. Through our work, journalists are enhancing news coverage and connecting more deeply with their audiences. ICFJ’s network is truly international - in the past five years alone, we have worked with 132,000 journalists from 173 countries. ICFJ implements about 80+ programs in the United States and globally each year. Our programs have impact: Stories produced by our participants have led to the fall of corrupt governments, promoted better laws, and made communities safer and healthier. ICFJ is a fast-paced, global organization that has a strong commitment to Diversity, Equity and Inclusion.

ICFJ is looking to add to its global staff by hiring a Program Assistant to work for the Programs Department.

The program assistant is responsible for supporting and assisting the senior program staff as needed and acting as a full and active member of the program team to ensure that ICFJ maintains the highest standard of quality and efficiency in all of its projects.

Responsibilities:

• Providing logistical support to program participants, trainers, and staff including international and domestic travel and accommodations
• Communicating and liaising with vendors, clients, sub-grantees and consultants
• Coordinating orientation programs for program participants
• Assisting with program finances: tracking financial reports and payments to participants, consultants and sub-grantees
• Assisting in maintaining and updating the program budget
• Maintaining and updating the program database
• Maintaining and updating spreadsheets to track program activities, results and impact
• Performing administrative tasks as needed
• Occasional program travel as appropriate

Skills and Qualifications:

• Bachelor’s degree from an accredited academic institution
• Minimum of one year of experience working in a professional office environment
• Strong and proven organizational skills
• Attention to detail
• Proficiency in MS Office (especially MS Word and MS Excel)
• Ability to process, organize and manage information; Salesforce or other database experience is a plus
• Ability to prioritize tasks in a high-energy, fast-paced environment
• Excellent writing and communication skills (English)
• Experience using social media including Twitter, Facebook and LinkedIn is preferred
• Professional proficiency in a second language is preferred

Key Competencies:

A successful candidate will demonstrate the following competencies:

• Understanding of best journalistic practices; understanding of program implementation including logistics, timelines, budgets, monitoring and evaluation, deliverables and impact
• Exceptional organizational skills with the ability to multitask, anticipate issues and meet deadlines
• Work both independently and as a team member in a diverse, fast-paced environment
• Strong critical thinking and problem-solving skills
• Great at engaging people from a variety of backgrounds and professional levels
• Bring new ideas that produce high-quality results

Applicants must submit a resume, cover letter, and three references with contact information.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification forms.

ICFJ is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We intentionally reflect this commitment in our policies, our actions, and our work serving a global community of journalists.

ICFJ is a non-profit classified as a 501(c)(3) and as such receives funding from public and private grant funds and donations. Our funders are listed at the bottom of our annual report.