PAYROLL SPECIALIST

Position Location: Roseville, CA- In-Person Position

Summary: The Payroll Specialist is responsible for processing payroll, maintaining time keeping records, creating and reviewing payroll reports for accuracy, and resolving payroll issues according to compliance with company and regulatory standards.

Essential Duties & Responsibilities:

• Will process payroll for assigned branches

• Will perform applicable audits as assigned including special payroll requests and final paychecks (refer to unused deduction report and deferred compensation spreadsheet when processing payroll/manual checks)

• Process all necessary entries for deferred compensation as elected for each payroll

• Paycheck Distribution for all assigned branches

• Double check/enter HR Payroll related new hire information into ADP

• Process any needed deductions from unused deductions report for assigned branches at payroll time as applicable

• CompenSafe

o Daily Journaling of Branch Commission Expenses

o Schedule Maintenance

• Backup to other Payroll Specialists

• Involved in employee leave discussions before departure for all assigned branches.

• Applicable Payroll Filing (including preparation of assigned payroll branch folders)

• Send Earnings Report to applicable assigned branches at the end of each month

• Research applicable state payroll rules and regulations for each new state being added to APMC

• Process Employee Change forms for assigned branches as needed

2

• Yearly Withholding Compliance notice distribution companywide as applicable (Exempt W-4 filers)

• Keep checklists relative to your job duties up to date

• Handle the Payroll related integration processes/training of payroll submittal for all new branches coming onboard as assigned.

• Train internal Payroll Staff as needed

• Filing as needed

• Other duties as assigned

Supervisory

Responsibilities: None

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving –Analytical, evaluative, and problem-solving. Identifies and resolve problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Detail Oriented – Keen attention to detail

Interpersonal Skills –Ability to set and manage priorities judiciously Maintains confidentiality; keeps emotions under control.

Oral Communication – Ability to present ideas in business-friendly and user-friendly language. Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings. Ability to provide and maintain effective and positive communication.

Written Communication – Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.

Teamwork – Ability to work in a team-oriented, collaborative environment. Contributes to building a positive team spirit.

Attendance/Punctuality – Is consistently at work and on time, ensures work responsibilities are covered when absent.

3

Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; complete tasks on time or notifies appropriate person with an alternate plan.

Initiative – Exceptionally self-motivated and directed. Volunteers readily; undertakes self-development activities; seeks increased responsibilities.

Innovation – Displays original thinking and creativity; generates suggestions for improving work.

Education &

Experience:

• A high school diploma or equivalent

• A degree in accounting, business, or a related field, preferred

• At least three (3) years’ experience working in payroll or a similar role.

• Working knowledge of basic accounting principles and payroll practices.