Administrative Assistant

Premier Lighting, LLC

Phoenix, AZ

Expired: April 15, 2024 Applications are no longer accepted.

Full-Time

Job Description

Company Info

ADMINISTRATIVE ASSISTANT

Company Overview

Premier Lighting is a fast-growing, family-owned distributor of residential and commercial lighting products. For over 40 years we have served customers nationwide, and take pride in providing a high level of professional service from estimates to payment. If you like working in a fast-paced, friendly environment, Premier Lighting may be the perfect fit.

Job Summary

Perform a wide range of administrative and office support activities for the accounting department.

Essential Duties

Administrative Duties

Answer, screen and transfer inbound phone calls
Prepare photocopies, faxes and mailings as requested/required
Maintain electronic and hard copy filing system
Retrieve documents from filing system
Handle requests for information and data
Sort and open or distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment

Accounts Receivable Support

Maintain customer files
Daily filing of all A/R documents
Process/follow up on Tier Premier Program enrollees
Assist with tracking/recording AZ5000 customers and updating database as requested
Maintain Proof of Deliveries and providing documents to other depts.
Create and maintain documentation for stored materials billed to customers

Accounts Payable Support

Track/record W-9/1099 vendors and update database
Match, flip and file receivers and purchase invoices
Monitor Open Receivers to ensure timely processing of purchase invoices

Management Support

Process retail credit applications per company procedure
Provide support for audits as requested
Assist Office Manager as requested
Assist Controller/CFO as requested
Assist with resolving administrative problems and inquiries as requested
Other duties as requested

Education and Experience

Proficient in Microsoft Office including advanced Excel and Outlook capabilities
Operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management

Key Competencies