Proposal Coordinator

Description

We're looking to add a proposal coordinator to our marketing team based in Portland, Oregon - a storyteller with a strong grammar game, eye for design, and who is highly collaborative. Hennebery Eddy Architects has an established brand and a growing regional and national presence. In this key role, you'll interface with staff at every level of the firm and in multiple office locations, helping teams strategically connect our brand to our business goals. This position requires working in-person in our Portland, Oregon studio with the potential for hybrid work after onboarding.

Typical Responsibilities

• With direction from a marketing director or manager, coordinate the preparation of proposals, award submissions, and technical report documents, rough draft through final layout and production, including writing, editing, proofreading, and coordination with design staff and partner and subconsultant firms.
• Support interview and presentation preparation with hard copy print and electronic graphics.
• Champion, refine, and maintain brand identity guidelines and the firm's graphic system across marketing and project teams.
• Multi-task in a fast-paced environment with aggressive deadlines; this may require working overtime during peak periods.
• Database maintenance and organization including project descriptions, staff resumes, and digital images / photography.
• Assist with a broad range of additional marketing efforts, such as marketing collateral, market research, and online media.
• Be actively involved in professional and community organizations; represent the firm to clients, peer organizations and business associates.

Preferred Qualifications & Skills

• Bachelor's degree in marketing, communications, journalism, or a related combination of education and experience preferred.
• Proficiency with Adobe Creative Suite and Microsoft Office Suite required
• Professional skills in graphic layout design, with ability to organize and format complex documents and presentations.
• Demonstrated professional skills in writing, and proofreading, including ability to follow advanced style guides.
• Interpersonal effectiveness and communication to develop high-quality deliverables in collaboration with staff across the firm.
• Ability to work independently and collaboratively, taking direction from others
• Ability to focus and work under deadline pressure with attention to accuracy, consistency, detail, and the ability to manage competing priorities

To Apply

For consideration, please submit a cover letter and resume in PDF format. Work samples appreciated.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, monthly hybrid work stipend, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.