Accounts Payable Specialist

BioLife Solutions is repeatedly named one of Washington’s 100 Best Companies to Work For, a list curated by Seattle Business Magazine. We welcome you to apply to join our dynamic, high-energy team. Here you will find a performance-based, family-oriented environment where authentic communication and treating colleagues with respect are required. Our employees receive a competitive benefits package, which includes generous company stock awards and a 401k matching program.

BioLife Solutions is a leading developer, manufacturer and supplier of class-defining cell and gene therapy bioproduction tools and services. Our solutions facilitate basic and applied research and commercialization of new therapies by maintaining the health of biologic source material and finished products during manufacturing, storage, and distribution. Our solutions offer commercial companies and clinical researchers significant improvement in shelf life and post-preservation viability and function of biologic materials. Our tools portfolio includes our proprietary, serum-free and protein-free, fully defined CryoStor® freeze media and HypoThermosol® shipping and storage media, ThawSTAR® family of automated, water-free thawing products, evo® cold chain management system, and Custom Biogenic Systems high-capacity storage freezers. Services include SciSafe biologic and pharmaceutical materials storage. For more information, please visit: www.biolifesolutions.com.

General Summary and Purpose:

The AP Specialist is a core member of the Finance Team. This role’s primary function is the processing of daily of vendor invoices under three- and two-way match processing, cash disbursements, payment processing, and other AP related functions for multiple companies in coordination with operations personnel involved in other parts of the Procure-to-Pay cycle. This position will work closely with Accountants, other AP Specialists, and Senior Accounting Manager with opportunities to further develop processes within our rapidly growing company. The ideal AP Specialist will have experience with full cycle AP accounting, user acceptance testing associated with system updates to ERP, execution of procedures under SOX, and the willingness to learn as a member of a public company accounting team.

Duties and Responsibilities:

• Receiving, analyzing, and processing vendor invoices under purchase orders, and non-PO vendor invoices for services that require special workflows for approvals.
• Analytical assessing vendor invoicing
• Process check requests, and expense reports for payment
• Process purchase requisitions and generate purchase orders.
• Ensure that all invoices are properly approved and coded in the general ledger, per internal control requirements.
• Process weekly payments utilizing varying payment types (e.g. ACH, wire, credit card)
• Research and resolve vendor invoice issues.
• Maintain vendor records including W-9 forms and issuing 1099s.
• Apply for and establish Vendor accounts.
• Maintain all AP records.
• Execute all AP procedures as required by the Sarbanes Oxley Act
• Understand and adhere to all internal control processes and responsibilities.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities, that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements:

• Strong analytical skills application when reviewing purchase orders and conducting three -way procedures.
• Ability to manage a large volume of documentation and multiple tasks simultaneously, while maintaining a high level of organization
• Ability to prioritize tasks and accomplish them in a detailed, timely manner.
• Sound interpersonal skills to communicate effectively with team members, vendors, an customers.
• Ability to accurately enter data into an accounting system.
• Basic accounting knowledge to research and resolve accounting issues
• MS Office products proficiency and an ability to quickly learn accounting software.
• Open to change and willing to learn new skills

Job Specifications:

Required Experience

• 5 plus years of AP experience
• Expert use of Net Suite or other comparable ERP system
• Strong written and oral communication skills
• Proficient with Microsoft Outlook and Excel

Preferred Experience

• Bachelor’s or associate Degree preferred
• Proficient in accounting software and Microsoft Office Suite 
• Experience with accounting processes for multiple companies.
• Solid understanding of GAAP
• Self-starter and versatile individual
• Working in a cGMP regulated environment

BioLife Solutions is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. 

BioLife Solutions provides a substance-free workplace, and all offers of employment will be contingent on opiate drug test and background check.

The US base salary range for this position at full-time is $56,562 - $84,790 per year.  Our salary ranges are determined by position, level, location, and market competitive benchmarks.  Individual pay within a level is determined by work location (including geographic pay zone region), job related skills, experience, education, and training. 

The BioLife Solutions total rewards program includes, but is not limited to medical, dental, vision, 401K with generous match, life and disability insurance as well as time off programs of Vacation and Sick time.  Additionally, we believe in our team members sharing the success of our business and therefore we provide stock equity grants as a part of our total rewards package.