Executive/Personal Assistant

J&J Management Services LLC

Carmel, NY

$25 to $28 Hourly
Paid Time Off
Full-Time

Job Description

Benefits/Perks

Competitive Compensation
Paid Time Off
Career Growth Opportunities

Job Summary
A full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer and handle incoming phone calls for CEO
Schedule appointments and maintain calendar for CEO
Write emails, memos, and letters
Maintain CEO Calendar
Oversee office staff
Develop, update, and maintain relevant office procedures
Prepare documentation for Board meetings for CEO
Handle Personal matters for CEO that are assigned as they come up
Willing to attend meetings
Some evening work will be required either on Zoom or in Person

Qualifications

High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Hands on and can-do attitude
Must be a great team player
Reliable and punctual with attendance
Highly organized and detail oriented with the ability to manage a variety of tasks
Excellent customer service skills