Executive Administrative Assistant

SUMMARY: The Executive Administrative Assistant provides administrative support to the CEO.

ESSENTIAL FUNCTIONS:

• Answers and directs phone calls for CEO
• Provides general support to visitors and acts as a main point of contact for internal and external members
• Writes and distributes emails, correspondence, memos, letters and forms
• Submits and reconciles expense reports
• Partners with CEO to prioritize the daily schedule, troubleshooting as issues arise throughout the day
• Manages communications for the CEO, while ensuring a high degree of professionalism, confidentiality and attention to detail
• Attends meetings, sets up technology and takes meeting minutes
• Coordinates reservations and makes travel arrangements for Senior Management
• Assists with special projects and events, as assigned by the CEO
• Other duties as may be assigned

SECONDARY FUNCTIONS:

• Assists Human Resources with company-sponsored events and All Employee Meetings
• Provides administrative support to Senior Management, as directed
• Serves as the CEO’s point of contact for communications with admins for the Board of Directors

QUALIFICATIONS:

• Education Required: High School Diploma or equivalent (GED)
• Education Preferred: Bachelor’s degree in Business Administration or related field
• Experience Required: Three (3) years of experience in an administrative assistant role, supporting day-to-day operations of maintaining Outlook calendar, making travel arrangements, recording meeting minutes and creating communications
• Knowledge, Skills and Abilities (KSAs):

• Maintains a high degree of confidentiality and professionalism
• Ability to create professional communications
• Excellent time management skills and capability to prioritize work
• Ability to remain organized
• Ability to perform job functions independently
• Ability to work as part of a team
• Ability to verbally communicate effectively with internal and/or external members
• Ability to use computers and job-specific technology/software efficiently, including proficiency in Microsoft Office (Outlook Word, Excel and PowerPoint)
• Performs responsibilities with composure, quality and accuracy under stress of deadlines/requirements

TRAVEL: Up to 5% local travel to the branches or to attend training and networking events