Project Coordinator

Overall Position Summary and Objectives:  

The project coordinator will join a national, highly interactive, supportive, and interdisciplinary group of technologists, researchers and information experts. They will support development of approaches that derive insights from data to lead to advances in research, clinical practice and personalized medicine. 

This professional will have experience in coordinating project tasks and activities in an agile technical fast-paced environment. This motivated individual will work collaboratively with technical and research project teams to ensure project deliverables are completed on time.

Examples of Work Performed:

• Coordinate tasks for a geographically-distributed and interdisciplinary project.
• Schedule and manage all relevant meetings, including, generating agendas with input from appropriate parties, facilitate, take brief meeting minutes, record actions items and decisions (item, responsible party, due date; decision, rationale, date of decision), follow up with parties and record updates.
• Track and manage status deliverables, including timelines, track tasks, action items, issues, and decisions using product and project management software.
• Work closely with project teams, project managers and others to complete administrative tasks.
• Coordinate agile technical development activities such as use-case and functional requirements gathering, testing, user-centered evaluation and documentation. 
• Assist with drafting, distributing and maintaining documentation and documents.
• Attend all specified meetings; listen for possible issues and raise those issues to appropriate individuals.
• Develop and contribute to a tracking system of topics discussed, so topics, decisions and rationale can be revisited as needed.
• Raise agenda items from across the components.
• Develop and give presentations and provide high-level updates to leadership.
• Effectively coordinates development of slides presentations.
• Coordinates project on/off boarding tasks for team members.
• Effectively communicate status of work, including all requirements to internal and external project team, stakeholders and leadership.
• Assist with event planning (online and eventually, in-person).

Required Skills:

• Previous experience interfacing with virtual teams 
• Familiar with agile methodology
• Meticulous organization (e.g. document and information management skills)
• Ability to be self-directed and work well in a cross-functional and interdisciplinary team
• Ability to remain positive and calm under deadline pressure
• Ability to collaborate and work with team members of all levels with utmost professionalism
• Very strong interpersonal skills required with excellent oral, written and verbal communication skills 
• Proficiency with MS Office required, Google Suite preferred

Supervision Received:

• Work is performed under the direction of the Program Manager and Director.

Supervision Exercised:

• N/A

Minimum Education: