PR/Events Coordinator

This position is responsible for the coordination and implementation of all City Special Events, as well as leading in the organization of third-party rental events. Employees must be committed to the city’s vision of creating a community where everyone participates in community experiences that engage, inspire and enrich lives. Candidates must demonstrate a successful track record in event planning. The successful candidate is at ease working in partnership with other employees in a high volume, fast-paced environment.

• Assists in the coordination, planning, and implementation of city-wide special events.
• Knowledge of event planning and logistics.
• Knowledge of computers and job-related software, including spreadsheets and databases.
• Skills in coordinating various aspects of large and small-scale events.
• Skills in managing and prioritizing multiple projects.
• Skills in motivating and coordinating the work of volunteers.
• Handle daily phone calls and e-mails.
• Responsible for set up for events including ceremony set up and ballroom set up.
• Design floor plans and set-ups as needed.
• Oversee event breakdown and ensure that guests vacate the premises safely at the end of the event.
• Coordinates all aspects of pre-rental concerns such as scheduling with performers, caterers, decorators, bands, facilitators, etc.
• Skills in establishing, nurturing and maintaining effective working relationships with department directors, city employees, community organizations, and the general public.

Performs other duties as assigned.