Executive Assistant to CEO

Executive Assistant

About Us

Founded in 2016, 1836 Total Commerce is more than just a consumer goods e-commerce company. Leveraging strategic manufacturing processes, we deliver top-tier, comfortable, and essential apparel to millions of consumers worldwide. 

Our journey began seven years ago with a straightforward but bold idea - to create a brand that seamlessly blends fashion, quality, and affordability. Today, that idea has blossomed into two successful brands, Thermajane and Thermajohn, that have become household names in the apparel sector. Our triumph is a shared victory, brought to life by our loyal customers and our exceptional, dedicated team.

At 1836 Total Commerce, we are driven by ambition, innovation, and a forward-thinking mindset. Every member of our team plays a crucial role in achieving our goals, contributing their unique skills and perspectives to push the boundaries of what's possible in our industry.

We pride ourselves on being more than just a company – we're a family. Many of our team members have been with us since the early days, a testament to our commitment to fostering an environment where people feel valued, respected, and supported. We believe in nurturing talent and offering significant growth opportunities, cultivating a culture where everyone can thrive and excel.

Join us on our journey as we continue to shape the world of e-commerce and fashion, one garment at a time, with Thermajane and Thermajohn.

Job Summary:

As an Executive Assistant, your role will be primarily focused on providing comprehensive support to our CEO while also assisting our executive team to ensure that our company's goals and objectives are not just met, but exceeded.

Your responsibilities will be multidimensional - encompassing planning, organization, and facilitation of work to uphold best practices and fulfill organizational priorities. You'll be tasked with handling incoming communications and memos, screening their importance, and disseminating information appropriately to our staff. Key to your role will be the continuous refinement of internal processes to support our top-tier executives across the board.

This will involve coordinating both internal and external resources to ensure a smooth and efficient workflow. You'll also be the critical link managing communications between upper management and employees, and you'll have the opportunity to liaise with executives both within and outside the company on a variety of projects and tasks.

We're looking for someone who can make our executive operations run even more efficiently and effectively. Reporting to (CEO Itzyk Segal). The salary baseline range will be as follows: $70,000 - $85,00.

Minimum Requirements:

• 5 + years of Work experience as an Executive Assistant or Administrative assistant.

• Excellent MS Office knowledge.

• Outstanding organizational and time management skills.

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).

• Excellent verbal and written communications skills.

• Discretion and confidentiality.

• High School degree.

• PA diploma or certification is a plus

Special Requirements i

• Overtime as needed.

• 100% On-site Role.

Responsibilities:

• Manage professional and personal scheduling for executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.

• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.

• Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Rack and organize daily office expenses and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff.

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports.

• Screen and direct phone calls and distribute correspondence.

• Organize and maintain the office filing system.

Contact Us to Apply

Please send all inquiries and resumes to hr@1836totalcommerce.com