Exec Assistant to CEO - PR/Marketing Agency

Job Summary

PR Agency is seeking an Executive Assistant to support the CEO. The EA will be tasked with supporting a wide range of administrative and organizational duties. The EA should be a proactive, service-minded individual with a “can do” attitude. The EA will need to be comfortable executing many responsibilities while working in a busy and ever-changing environment. They must also excel at building and maintaining relationships both internally and externally. This person will be privy to sensitive information and must handle it with confidentiality. T 

·       Schedule and organize meetings, conference calls, and appointments; manage and maintain multiple busy calendars

·       Manage two Outlook inboxes, ensuring that all emails, to-dos, and LinkedIn messages are tended to in a timely manner

·       Create and modify PowerPoint presentations 

·       Prepare and process expense reports

·       Organize heavy travel arrangements as required and update executives’ calendar with details and projected itineraries

·       Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines

·       Handle regular activities without prompting, and advise in advance with issues or delays

·       Assist with ad-hoc duties and projects as needed; these will include building out programs such as leadership trainings, etc., as well as research projects to include gathering archived and historical agency trends, competitor analysis from top PR, and experiential agencies.