Proposal Coordinator

4LEAF, Inc. (4LEAF) is a multi-disciplined firm providing services throughout the United States. As one of the industry’s leading providers of Construction Management, Public Works Inspections, Building and Safety, Fire Resiliency, Disaster Recovery, and Program Management services, we have an enviable track record of completing complex projects and staffing assignments with both public and private clients.

4LEAF is seeking a full time role for our Pleasanton, CA Construction Management / Civil Infrastructure group.

Candidates must:

• Have excellent verbal and written communication skills.
• Proven experience in marketing content management.
• Strong project management, time management, and organizational skills.
• Working in a collaborative environment.
• Focus on proposal development and management of related marketing content.

RESPONSIBILITIES:

Proposal Development

• Efficiently manage the proposal development process from RFP receipt to proposal delivery, against deadlines, and with minimal supervision.
• Review and interpret RFPs to identify required content elements, win themes, and strategic messages.
• Manage the gathering of proposal content by coordinating and communicating effectively with contributors to obtain and edit content.
• Develop original proposal content as needed.
• Draft proposals, manage reviews by stakeholders and subject matter experts, and obtain final proposal approvals.
• Perform content assembly, editing, formatting, reviews, and production.
• Ensure that all RFP technical requirements are met, proposals are tailored to prospective clients’ needs, content is relevant and accurate, and all text and graphical elements adhere to templates, brand guidelines, and visual presentation and communication standards.

Content and Data Management

• Assist subject matter experts with the creation of reusable marketing information for use in proposals and other media.
• Through fact-checking, version control and related quality control functions, maintain the accuracy and currency of proposal content and other marketing information including staff qualifications, project descriptions, value messaging, client data, photographs, and graphical elements.
• Assist with the development and/or implementation of internal software tools and processes to maintain the accuracy and integrity of all marketing content and data.
• Maintain Microsoft Word, PowerPoint, Excel, and Adobe InDesign templates.

QUALIFICATIONS / EXPERIENCE

• Bachelor’s degree, in English, Marketing, Journalism, or Communications.
• 3 to 5 years in a technical writer, advertising copy editor, or similar role will be considered as a substitute.
• Knowledgeable of components utilized in Civil Infrastructure and Public Works projects.
• Proven project management skills and the ability to multi-task, prioritize tasks, problem-solve, and work effectively with others to deliver high quality results within prescribed deadlines.
• Highly organized, self-directed, self-starting, and proactive.
• Outstanding interpersonal skills.
• Excellent verbal and written communication skills, including strong editing and content organization abilities.
• Business and technical writing experience combined with creative and persuasive writing skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Publisher, and Outlook)
• Experience with Microsoft Word templates, themes, styles, and advanced formatting functions.
• Experience with maintaining digital assets and marketing data utilizing CRM software.
• Knowledge of visual design principles.
• Experience with Adobe Creative Suite products including InDesign, Illustrator, and Photoshop.

Job Type: Full-Time, Monday-Friday, 8am-5pm

Benefits:

· 401(k)

· Dental insurance

· Flexible spending account

· Health insurance

· Paid time off

· Vision insurance

4LEAF anticipates paying between $50,000 and $85,000 per year for this position, commensurate with experience.

4LEAF, Inc. is an equal opportunity employer.

For more firm information, please visit www.4leafinc.com