Accounting Assistant II

Performs the Product Order Processing and related Accounts Receivable billing and collections functions. Reviews Daily Bank Activity and identifies transactions requiring additional processing. Manages the receipt, valuation and processing of non-cash ministry donations. Provides a variety of support to the Accounting Department with minimal supervision performing a variety of high-volume work ranging from preparing various schedules, data entry of new inventory items and offers, answering phones and covering the front desk when needed. Also responsible for handling highly confidential duties and special projects as assigned.

PRIMARY DUTIES AND RESPONSIBILITIES

• Possess a working knowledge of Studio Enterprise CRM order functionality to process International Affiliate, Wholesale and Author By-Back customer product orders and to validate functionality of periodic system upgrades.
• Possess a working knowledge of MS Navigator ERP Journal Entry and Accounts Receivable billing functionality to process Daily Cash Journal Entries and AR Customer invoicing and payments and to validate functionality of periodic system upgrades.
• Review Daily Bank Activity and identify transactions requiring additional processing such as Journal Entries, Cash Receipts and Revenue Recognition. Perform or delegate the additional entries as appropriate.
• Identify and process Insufficient Fund (NSF) transactions.
• Manage the non-cash donation process ensuring all donated assets are properly valued, receipted, safe-guarded and inventoried.
• Support Customer Service to ministry partners by assisting in the resolution of special partner account requests & adjustments.
• Enter Daily & Weekly BVOV television programing ID numbers into ERP system monthly.
• Assist in daily cash management reporting to Accounting Management and Executive Teams.
• Ensure that the daily ministry tithe calculation and related journal entry remains current.
• Transmit morning and afternoon EFT deposit files to the bank for processing.
• Calculate and send out daily deposit email.
• Report and reconcile outside party (agency) funds, ensuring no duplicate payments are made.
• Report designated donations to Copeland family members for proper accounting treatment by CFO.
• Process donations from non-integrated payment methods such as PayPal, Givelify, & Benevity creating new donor records as required, posting donations in the CRM system and expensing related fees in the ERP system.
• Enter Correcting Accounts Payable Entries in the ERP system during the month end close process.
• Reconcile and prepare monthly supporting documentation for Accounts Receivable and Donated Asset Balance Sheet accounts.
• Prepare Quarterly Report of International Affiliate sales and payment activity to Int’l Director.
• Support Quarterly Royalty process by preparing LSI and Artist Buy-Back Sales reports to Royalty Dept.
• Plan & Organize annual Jewelry Sale comprised of various non-cash donations received throughout the year(s).
• Assist in the Maintenance of new Inventory Items & Product Offers/Promotions in ERP and CRM systems.
• Evaluate monthly BVOV Magazines for percentage of fundraising content.
• Perform back-up duties for other areas within the department as required.

EDUCATION AND EXPERIENCE:

• High school education with some college courses preferred.
• Two years of accounting experience.

KNOWLEDGE, SKILLS and ABILITIES:

• Ability to plan, prioritize and carryout a high volume of time sensitive projects.
• Type 65 to 70 wpm
• 10 key by touch (10,000 key strokes).
• High level of telephone etiquette skills.
• Good knowledge of grammar, punctuation and spelling rules.
• Requires strong written and verbal communication skills. Must be able to prepare properly formatted, grammatically accurate reports and correspondence with timely turnaround.
• Ability to deal with highly confidential information. Must be able to handle high level of pressure with accuracy.
• Demonstrate good rapport/communication with peers.
• Working knowledge of electronic calendar (OUTLOOK).
• Advance knowledge of Spreadsheets (Excel) and Word Processing (WORD).
• Excellent organizational and administrative skills.
• Provide assistance and foster teamwork within the department.

EQUIPMENT TO BE USED:

• Desktop Computers, calculators, fax machine and copy machine.

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit at a desk for up to 7.5 hours.
• Must be able to stand, stoop or bend at times.
• Must be able to push, pull or carry heavy equipment.
• Most work assignments require a moderate volume of data entry into a PC.

TYPICAL MENTAL DEMANDS:

• Ability to give, receive and analyze information.
• Must be very organized and require minimum instruction.
• Must be detailed, organized and communicative.
• Requires ability to multi-task.
• Able to cope with time sensitivity pressures.

WORKING CONDITIONS:

• Work in a normal office environment.

OTHER:

• Born again believer and must adhere to the doctrines of this organization as upheld by Kenneth and Gloria Copeland and their appointed representatives.
• Must work well with others, as a team and according to Romans 16:17, must not cause dissension and division.
• Must maintain a good attendance record.