Administrative Assistant

PLEASE DO NOT APPLY UNLESS YOU HAVE YOUR REAL ESTATE LICENSE 

WE AREN'T LOOKING FOR SALES PEOPLE AT THIS TIME, WERE SEEKING THE VERY IMPORTANT ROLE OF ADMINISTRATIVE/SUPPORTIVE ASSISTANT LOOKING TO WORK ALONGSIDE OUR SALES PEOPLE

OVERVIEW

The Antonelli Team is an award winning, growing, top producing real estate group. We’re seeking a positive minded, highly organized, and detail oriented administrative assistant.

The role of this position in a nutshell is to perform all of the non-sales oriented tasks, so that the sales agents can better utilize their time bringing in more sales.

Our Administrative Assistant shall be someone who is deeply committed to supporting and assisting the teams 5 agents in achieving greater levels of success, simultaneously growing his/her own skills and success. As the teams production grows, the Administrative Assistants compensation will grow thanks to the incentive based pay structure that includes a BONUS PAY on top of Salary.

Education, Experience, Skills:

• Bachelor’s degree in business administration or related field; AND/OR equivalent work experience and knowledge of the real estate business
• Preferably 2 or more consecutive years experience as either a real estate agent and/or assistant, or title processor/transaction coordinator
• Preferably 2 or more years experience as an assistant or secretary (if no real estate experience)
• General knowledge of the real estate transaction process, title and /or mortgage business is strongly preferred.
• Strong computer skills; proficient in Google and/or Apple products, and Excel
• Excellent oral and written communication skills
• A strong customer-service focus
• Effective, analytical, problem-solving and decision-making skills; has initiative, attention to detail, and a team player
• Ability to prioritize and handle multiple tasks and projects concurrently and efficiently
• Ability to handle some level of stress and work under pressure
• Strong organizational & time management skills and ability to stay focused on task at hand without easily being distracted
• Flexibility. Ability to work evenings and weekends to draft paperwork, or show houses when necessary (Bonus Pay)
• Real estate license REQUIRED

Essential Job Duties:

• Perform the day-to-day support operations, including: preparing contracts & signature packets, and emailing those documents out for signature
• Keeping the transaction tasks organized and on time to meet deadlines, and updating the transaction management software as the tasks are complete so everyone is kept in the loop
• Showing properties to the Team Leader's buyers when he has a scheduling conflict (bonus pay)
• Handling the data entry of new listings and sales
• Drafting and Ensuring the accuracy and timely preparation of listing & purchase agreements, and seller & buyer processing paperwork.
• Submitting ads for social media
• Monitor the pending sales tasks and oversee the Transaction Coordinator for certain tasks using our provided checklist (ordering CO, title etc)
• Must be available for calls and emails and act as the first point of contact for co-op agents and teams clients and respond in a reasonable time frame within business hours
• Act as liaison between co-op agents and the team leader
• Assist with coordinating and attending home inspections and township inspections
• Keeping an open line of communication with the teams agents with regards to the tasks and our clients correspondence
• Pulling sales and property owner data from the MLS and uploading spreadsheet into contact management software
• Assist team leader with maintaining contact and sales database
• Attending free training on utilization of the brokers tools that Admin Assistant will be using. Will be responsible for staying on top of how to use the tools for maximum efficiency
• Basically the job of the Admin Assistant is to take care of the non-sales tasks so that the agents can bring in more business. The more sales we're able to close, the more the administrative assistant will make as well!