Executive Administrative Assistant

Quint is the industry-leading provider of Official Ticket and Hospitality packages to many of the world’s most prominent sports and entertainment events. Our innovative programs enable those properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands.

Our portfolio includes 20+ official property partnerships including, Formula 1® (f1experiences.com), the NBA (nbaexperiences.com), the Kentucky Derby® (derbyexperiences.com), the Detroit Lions (lionsexperiences.com), Chicago Bears (chicagobearsvip.com), Green Bay Packers (packersexperiences.com), The Pro Football Hall of Fame (hofexperiences.com), MotoGP™ (motogppremier.com), and many more.

Our Culture

Progressive. Innovative. Fast Paced. Optimistic. Collaborative. Giving. Fun.

The Role

This position provides administrative assistance to the CEO, CFO & COO. This position will process all expense reports and will support company-wide projects and events as needed, as well as provide additional administrative support as needed.

Responsibilities

• Provide high-level administrative support to Executive team (CEO, CFO, and COO)
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
• Handle inbound and outbound mail (USPS and FedEx)
• Order equipment and supplies for Executive Team as needed
• Manage individual calendars and schedules
• Partner with the Office Administrator in coordinating on-site meetings as related
• Prepare for presentations and meetings
• Record and distribute meeting minutes as requested
• Arrange off-site meetings (including booking reservations, coordinating luncheons, etc.)
• Prepare and process all expenses reports
• Review and code all invoices
• Arrange domestic and international travel and accommodations (flights, lodging, general transportation)
• Provide other administrative duties as needed

Requirements

Education/Experience

• Bachelors degree or higher is required 
• Notary certification a plus       
• At least five years of experience as an administrative assistant
• Excellent computer skills; proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, and aptitude for new software applications
• Use a computer and telephone for extended periods of time
• Available to travel occasionally as needed

Skills

• Be proactive and operate independently
• Attention to detail is a must
• Be reliable and dependable
• Be flexible, responsive and able to work off-hours when needed
• Work in an organized fashion, manage time effectively, take initiative, meet deadlines and multitask
• Excellent verbal and written communication skills
• Interact positively and professionally with co-workers, subsidiaries, outside vendors and third parties
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently and in collaboration with others
• Maintain confidentiality and strong ethical standards
• Make well-informed decisions and exercise good judgment and discretion in a fast-paced environment and in a variety of situations, including in the absence of express direction
• Able to quickly understand and comply with Company policies, procedures and practices

Physical

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds