Senior Executive Administrative Assistant

Position: Senior Executive Administrative Assistant

Location: Sarasota, FL

Pay: $25/hr to $30/hr (Depending on experience)

Experience: 7+ years of extensive experience supporting senior managers and boards of directors.

Education: Associate degree from an accredited educational institution or equivalent required (Bachelor’s degree preferred).

Type: Full-time; Temporary (with the possibility to go permanent!)

Schedule: Monday – Friday, 9am to 6pm

HH Staffing is seeking a Senior Executive Administrative Assistant to join a growing and dynamic team!

Job Description:

• Handle the President's calendar, scheduling appointments, and ensuring timely follow-up with various constituents and stakeholders.
• Greet and welcome guests, answer phones, enter donor reports into Raiser’s Edge, and assemble solicitation packets and materials.
• Manage email inboxes for job postings and general information.
• Maintain daily mail, sorting, and processing of check deposits.
• Handle inventory and placement of office supply orders for multiple locations.
• Oversee copier maintenance, troubleshoot Wi-Fi/IT issues, and administer the Board software for Board and staff.
• Maintain all Board governance policies, articles, and by-laws.
• Arrange committee and board meetings, including site location (in-person and virtual), F&B, board packets, and drafting agendas.
• Monitor board member terms, attendance records, and dashboard.
• Attend meetings and draft Board and related Committee minutes.
• Provide special event management support for fundraising activities.
• Assist with special projects, events, and other duties as assigned.

Position Requirements:

• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
• Expertise in databases and other software programs (willing to learn and master Raiser’s Edge Software).
• Strong administrative skills, including writing and communication skills.
• Professional decorum and ability to handle sensitive issues with confidentiality and tact.
• Excellent organizational skills, and ability to handle multiple projects simultaneously.
• Friendly disposition with a proven ability to maintain composure and flexibility in a changing environment.
• Flexibility and finesse to manage an executive’s schedule.
• Superior time management abilities are required.

HH Staffing does not just connect you with a job; we offer a Professional Mentoring & Education Program to help you be great at your job, love it, and grow. This is not an elevator to success; it is a ladder, and you must put in the work to climb so you’ll never feel stuck in a dead-end job again.

HH Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.