Executive Assistant/Chief of Staff to the COO & CEO

Job Title: Executive Assistant/Chief of Staff to the COO & CEO

Location: Sarasota, Florida (will consider a person for the Naples, FL office)

Company Overview: We are a premier concierge medical practice located in Naples and Sarasota, Florida, specializing in membership-based primary care combined with the luxury and hospitality our members expect. Our mission is to deliver exceptional medical care with a personalized touch that enhances the health and well-being of our community.

Job Description: As the Executive Assistant/Chief of Staff to the COO and CEO, you will support our operations by managing daily administrative tasks, coordinating executive activities, and ensuring seamless communication across departments. The ideal candidate will be a strategic partner to the C-Team, helping to streamline operations and advance our company’s strategic goals.

Key Responsibilities:

• File and retrieve documents and reference materials.

• Conduct research, collect and analyze data to prepare reports and documents.

• Manage and coordinate projects and initiatives as directed by the CEO and COO.

• Act as a strategic advisor to the COO/CEO and assist with daily operational functions.

• Manage, coordinate, and arrange senior-level meetings, including preparing agendas and meeting minutes and handling follow-up tasks.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Monitor, respond to, and distribute incoming communications.

• Act as a liaison between the executive team and internal departments; demonstrate leadership to maintain credibility, trust, and support with senior management staff.

• Manage and maintain executives’ schedules, appointments, and travel arrangements.

• Provide comprehensive support services to the COO that ensure a professional, responsive, and effective experience with the organization as a whole.

• Perform as a liaison to senior management teams; organize and coordinate executive outreach and external relations efforts.

Requirements:

• Minimum of 10 years of professional experience with at least 5 years in an executive support role at a C-level.

• Exceptional calendar management skills, including the coordination of complex executive meetings.

• Experience managing and supporting a geographically dispersed team.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Excellent verbal and written communication skills.

• Ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment.

• Available to work flexible hours between 8 AM and 8 PM; typical workday is 8 to 10 hours. The COO is based in CA, and the CEO is in FL. You are expected to be in the office five days per week.

Additional Qualifications:

• Proven track record as a Chief of Staff or in a similar role, effectively managing executive-level responsibilities beyond standard administrative duties, such as strategic planning and complex project management.

• Experience in healthcare, hospitality, or related fields is a plus.

Compensation and Benefits:

• Competitive salary commensurate with experience.

• Comprehensive benefits package, including premium medical services.

• Dynamic work environment with limited to no travel requirements.

To Apply:

Please visit our company recruiting website at https://forefronthealthadvisors.com. Include your resume, a cover letter detailing your relevant experience, why you are the best fit for this role, and other pertinent documents.

This is an opportunity to be part of a growing company that values dedication and hard work while providing high-quality healthcare services. We look forward to your application.

Forefront is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.