Marketing Assistant/Proposal Writer

4LEAF, Inc. (4LEAF) is a professional services firm specializing in providing Plan Review, Project Inspection, On-call Building Inspection, Code Enforcement, and Planning services to municipal Community Development Departments and Universities throughout the United States.

DESCRIPTION

4LEAF is seeking a full time Marketing Assistant / Proposal Writer with excellent verbal and written communication skills, proven experience in marketing content management, and strong time management, organizational, and graphics skills. Working in a collaborative environment, the Marketing/Proposal Writer will focus on proposal development and management of related marketing content.

The ideal person for this position will have a passion for marketing and will be able to create a professional and efficient marketing environment. At a minimum, the successful candidate will be resourceful, high-energy, and a self-starter. Excellent benefits and a competitive salary will be offered based on qualifications and experience.

RESPONSIBILITIES

Proposal Development

• Efficiently manage the proposal development process from RFP receipt to proposal delivery, against deadlines, and with minimal supervision.
• Review and interpret requests for proposals (RFPs) to identify required content elements, win themes, and strategic messages.
• Manage the gathering of proposal content by coordinating and communicating effectively with contributors to obtain and edit content.
• Develop original proposal content as needed.
• Draft proposals, manage reviews by stakeholders and subject matter experts, and obtain final proposal approvals.
• Perform content assembly, editing, formatting, reviews, and production.
• Ensure that all RFP technical requirements are met, proposals are tailored to prospective clients’ needs, content is relevant and accurate, and all text and graphical elements adhere to templates, brand guidelines, and visual presentation and communication standards.

Content and Data Management

• Assist subject matter experts with the creation of reusable marketing information for use in proposals and other media.
• Through fact-checking, version control and related quality control functions, maintain the accuracy and currency of proposal content and other marketing information including staff qualifications, project descriptions, value messaging, client data, photographs, and graphical elements.
• Assist with the development and/or implementation of internal software tools and processes to maintain the accuracy and integrity of all marketing content and data.
• Maintain Microsoft Word, PowerPoint, Excel, and Adobe InDesign templates.

Other Marketing Responsibilities

• Coordinate marketing events, sponsorships, and use of promotional materials.
• Assist with the development of marketing communications projects including print collateral, advertising, web site content, email messaging/campaigns, social media, and presentations.
• Utilize creative writing skills to craft engaging and impactful marketing messages.
• Update marketing tracking systems and records.
• Maintain inventory of proposal production materials, marketing collateral, and promotional items.
• Perform competitive research as directed.

QUALIFICATIONS / EXPERIENCE

• Bachelor’s degree, preferably in English, Marketing, Journalism or Communications.
• 3-5 years of marketing experience preferably for B2B or B2G professional services. Alternatively, 3-5 years in a technical writer, advertising copy editor, or similar role will be considered as a substitute.
• Proven project management skills and the ability to multi-task, prioritize tasks, problem-solve, and work effectively with others to deliver high quality results within prescribed deadlines.
• Highly organized, self-directed, self-starting, and proactive.
• Outstanding interpersonal skills.
• Excellent verbal and written communication skills, including strong editing and content organization abilities.
• Business and technical writing experience combined with creative and persuasive writing skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Publisher, and Outlook)
• Experience with Microsoft Word templates, themes, styles, and advanced formatting functions.
• Experience with maintaining digital assets and marketing data utilizing CRM software.
• Knowledge of visual design principles.
• Experience with Adobe Creative Suite products including InDesign, Illustrator and Photoshop.

WORKING CONDITIONS

• General office environment.
• Regularly requires working in a seated position at workstation for extended periods.
• Occasionally may require lifting up to 20lbs.

4LEAF anticipates paying between $50,000 and $85,000 (per year) for this position, commensurate with experience and depending upon the location at which the individual is hired to work.

JOB TYPE:

• Full-time
• Monday to Friday, 8am to 5pm
• On-site, in Pleasanton, CA

BENEFITS:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

For consideration, please email your resume to kblevins@4leafinc.com

4LEAF, Inc. is an equal opportunity employer.

For more firm information, please visit www.4leafinc.com.