Executive Assistant to CFO

GENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES:

The Executive Assistant will perform a full range of administrative and office management responsibilities as they relate to the work assigned by the Chief Financial officer.

ESSENTIAL & CORE FUNCTIONS:

1. Orders and coordinates the purchasing of office supplies
2. Maintains files including filing and the retrieval of hard copy and computer files.
3. Prepares and updates weekly and monthly calendar for the Chief Financial Officer.
4. Tracks program compliance with reporting requirements.
5. Schedules meetings and documents meeting minutes.
6. Prepares and disseminates agenda information to members prior to scheduled meetings.
7. Maintains confidentiality and file safety
8. Prepares monthly status reports by compiling data from logs, files, and other resources.
9. Establishes and maintains official documents and records in appropriate files.
10. Logs in and out all recommendation for hire forms and employee requisition forms.
11. Verifies the accuracy of the contractor’s invoices and other payroll spreadsheets.
12. Distributes monthly profit and loss reports to department heads.
13. Assist with report preparation process.

PREREQUISITES & QUALIFICATIONS FOR THE POSITION:

1. High school or equivalent or associate degree (Preferred)

2. Administrative or office management: 5 years (Preferred)

3. Valid FBI clearance, criminal history check and child abuse history clearance required.