Executive Assistant

The American Trucking Associations (ATA), the nation’s leading trade and lobby association representing the trucking industry, is actively seeking a detail-oriented and professional Executive Assistant.

The Executive Assistant plays a crucial role in supporting our executives, ensuring their schedules are managed efficiently, and facilitating seamless communication within the organization. This position supports four (4) executives including the CEO, COO, CFO and CAO.

The Executive Assistant is a hybrid position, requiring in-office attendance at ATA headquarters at least 3 days per week, including Mondays and Tuesdays. 

Responsibilities:

• Manages an active Outlook calendar, prepares meeting agendas, schedules and coordinates meetings, and handles facility arrangements.
• Acts as a central point of contact for executives, interacting with ATA staff, members, Federation partners, elected officials, and the public.
• Plans, coordinates, and ensures executives' schedules are followed, acting as a gatekeeper for direct access to their time and office.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Prepares travel arrangements, expense reports, and briefing materials for executives attending meetings, conferences, and speaking engagements.
• Coordinates Monday meetings with Senior Leadership, manages internal and external correspondence, and drafts letters and communications as needed.
• Partners with the MIS department to provide basic-level technology support to the executives, proficiently working on digital communication platforms.
• Organizes and coordinates executive outreach, external relations efforts, and oversees special projects as assigned.
• Collaborates with ATA staff and partners to prepare executives for meetings, travel, and speaking engagements.
• Travels to ATA meetings and events, attends Staff Retreats, and handles other duties as assigned.
• Occasional evening or weekend hours may be required for travel and special events.

Education/Relevant Experience:

• BS/BA preferred. At least five years of executive support or related experience. Trade association or nonprofit experience is a plus.

Skills:

• Proficient in digital communication platforms (Zoom, Microsoft Teams, WebEx).
• Proficient in Microsoft Office and database systems (e.g., Personify).
• Exceptional communication skills, both verbal and written.
• Strong organizational skills and ability to work under pressure.
• Ability to work independently and collaboratively in a fast-paced environment.

Why ATA:

ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations.

• ATA offers:

• a competitive salary and benefits package
• Flexible hybrid work schedule
• Education assistance
• Various retirement plans with employer match
• Medical, dental & vision benefits at affordable cost
• HSA and FSA plans with employer contributions

Applicants must be eligible to work in the United States. The American Trucking Associations is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected veteran status.