Executive Administrator

Executive Administrator
Hybrid in Brentwood, TN | Product and Development | Full-Time

WHO WE ARE

Ncontracts provides comprehensive vendor, compliance, risk management, and lending compliance solutions to a rapidly expanding customer base of over 4,000 financial institutions in the United States. We help financial institutions achieve their compliance and risk management goals with a powerful combination of user-friendly, cloud-based software and expert services. Our solution suite encompasses the complete lifecycle of risk, including vendor management, enterprise risk management, business continuity, compliance, audit and findings management, and cybersecurity. The company was named to the Inc. 5000 fastest-growing private companies in America for the fifth consecutive year. For more information visit www.ncontracts.com or follow the company on LinkedIn and Twitter.
 

THE ROLE   

As the Executive Administrator you will play a crucial role in supporting the R&D leadership team, which is comprised of the Chief Technology Officer, SVP of Development, SVP of Product, and VP of Content Strategy. You will manage administrative tasks and facilitating efficient operations. The primary objective of this role is to streamline workflows, enhance productivity, and ensure the leadership team can remain focused on high-priority deliverables. 

YOU WILL  

• Plan: Assist in planning and coordinating various projects, events, travel, and meetings for the R&D leadership team. 

• Organize: Maintain calendar schedules, triage email, coordinate tasks and organize access to information to ensure efficient operations and timely completion of tasks. 

• Hold Accountable Owners to Outcomes: Track progress on commitments, follow up with team members, and ensure accountability for assigned tasks both within the team and throughout the organization. 

• Schedule: Manage appointments, meetings, and events for the leadership team, optimizing their time and priorities. 

• Facilitate: Ensure leadership meetings start and end on time, outcomes are tracked, and facilitate discussions. 

• Enable: Develop and foster relationships throughout the organization to be the trusted eyes and ears of the leadership team. 
   

YOU BRING

• Be an ideal team player (humble, hungry, and smart). 

• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. 

• Reliable attendance and availability during standard business hours. 

• Highly organized with the ability to manage complex schedules and prioritize tasks effectively. 

• Efficiently handle multiple responsibilities and projects to meet deadlines. 

• Professional and effective verbal and written communication skills. 

• Proficient in conducting research for meeting locations, travel arrangements, etc. 

• Meticulous attention to detail when handling documents and logistical arrangements. 

• Relationship builder. 

• Task oriented, able to listen for action items and ensuring someone gets them done. 

• Resourceful in finding solutions to unexpected challenges or issues. 

• Proficient in Microsoft Office software, email systems, and scheduling tools. 

• Able to adapt to changing priorities and handle last-minute requests. 

• Anticipates the needs of the leadership team and takes initiative to address them. 

• Maintains composure and focus. 

• Stays updated on industry trends and best practices in administrative support. 

TRAVEL 

• This position may require minimal travel to meet with team members and attend training. 

WE OFFER

• A fun, fast-paced work environment
• Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
• 11 paid holidays
• Community and social events to keep you connected and engaged
• Mental Health Benefits
• Medical, Dental and Vision insurance
• Company-paid Group Life Insurance, Short- and Long-Term Disability
• Flexible Spending Account & Health Savings Account
• Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
• Pet Insurance
• 401 (k) with company match with eligibility on Day 1 of employment
• 2 Paid Volunteer Time Off Days
• And much more!
   

Compensation Information

Pursuant to state and local law disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience and location is $60,000 to $75,000 per year. This position may be eligible for an annual discretionary incentive award. The incentive award amount is dependent upon company performance and your personal performance and is not guaranteed.

AAP/EEO Statement

Ncontracts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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