Community Program Support Specialist

At the Port of Seattle, we anticipate making salary offers between the minimum and midpoint of the salary range. Offers will be based on experience similar to the Port job being applied for as well as a review of pay rates for Port employees performing similar work. Salary ranges are under review and subject to change.

As the External Relations Community Program Support Specialist, you will support contract administration for the Port's Community Impact Programs, including the South King County Community Impact Fund and the Duwamish Valley Community Equity Program, fostering strategic partnerships with near-port communities. You will also be supporting the Aviation and Maritime Environment and Sustainability community engagement program managers with administrative support on major projects and events, as needed.

• You will provide administrative support for contract processing, scopes of work, extensions, purchase requisitions, and invoicing to support the Port's Community Impact Programs.
• You will review grant reimbursement requests and contractor invoices against contract deliverables, administer approval process and keep Excel tracking spreadsheets updated.
• You will provide administrative support to the Assistant to the Director and the Community Engagement Program Managers on development of materials, including language translation, and equitable engagement practices such as ordering food, processing internal paperwork for facility rentals, daycare assistance, community stipends and audio-visual needs.
• You will work with diverse community members and community based organizations supporting equitable engagement practices.
• You will provide administrative support for the Duwamish River Community Hub operations by processing work orders, ordering supplies, and coordinating materials.
• You will provide administrative support for the community events linked to the South King County Community Impact Fund and the Duwamish Valley Community Equity Program including open houses, tours, and community meetings.
• You will support the development and distribution of invitations, manage RSVP, print name badges, staff registration tables, assist with event set up and tear down, coordinate materials and hospitality, and support post-event follow up.

• Experienced - You have five (5) years of event planning and support experience working with a public agency, or in a public relations or community engagement environment. You also have five (5) years of experience in an administrative support role including contract administration.
• Educated - You possess a High School Diploma or equivalent.
• Desired - We hope you have a Bachelor's Degree in Public Administration or Communications.
• Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Detail Oriented - You are organized and experienced with managing and tracking priorities, projects, and deadlines using a range of communication tools.
• Effective Communicator - You have excellent communication and interpersonal skills and the ability to work within multi-cultural communities.
• Adaptable - You efficiently manage multiple priorities, projects and deadlines. You are proficient at time management, can prioritize workload, and adapt to changes in workload demand.
• Collaborative - You can work collaboratively with a variety of cross-functional teams and anticipate and take action to meet customer's current and future needs.

• Driver's License - You will need a valid Washington State Driver's License, or the ability to obtain one, is required in order to travel locally to project sites.
• Work Schedule - Your normal work schedule will be Monday - Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
• Work Environment - This work will take place in a hybrid/in-office setting at Management's discretion.
• Grade Review - The pay range and grade for non-represented positions are under review and subject to change as part of the Port's work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.
• Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Security Requirements - As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

• Healthcare - Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave - At least one hour of sick leave for every 40 hours worked.
• Holidays - More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans - A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
• Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family.
• Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential.
• Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.