Hybird Executive Assistant to CEO and Chairman at Happiness Expert Co.

A company whose mission to promote a cultural renewal by creating a movement of leaders and everyday people who pursue happiness is looking for an Executive Assistant to the Founder and the CEO. The office is a collaborative team of 10 employees. The role is hybrid; in office Mon-Thurs and remote on Fridays.

About the Job:

¨ Provide internal cross-organizational coordination

¨ Manage the office (order supplies, contact building management about any issues that arise, stock the kitchen, including shipping, maintaining office supplies, conference room booking, and equipment management.)

¨ Screen requests and prioritize

¨ Schedule internal and external meetings.

¨ Maintain calendars and review and update for accuracy, precision, clarity and logic to maximize executive’s time and effectiveness.

¨ Provide support for events and media, including contact relations, scheduling and travel logistics.

¨ Event planning for staff meetings, team retreats, and all other team activities.

¨ Schedule internal and external meetings

¨ Manage special projects, events and initiatives as assigned

¨ Create and maintain files and databases

¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations for the CEO and Founder and occasionally for other staff members

¨ Monitor travel in real time (both during and after normal business hours) to provide logistical support

¨ Vet and prioritize the CEO’s emails

¨ Process expense reports

¨ Limited off-hour availability

About You:

¨ Minimum of 5 years of experience in a related support position

¨ BA/BS from a college or university a plus

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Google Suite and Hubspot or Smartsheet a plus

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision)-Individual plan paid 100% by company, Unlimited PTO, 401k match, Commuter Allowance, Parking Pass

Hours: 9-5