Real Estate Executive Assistant

Keller Williams Realty - Level 5 Leadership

Seeking a professional, highly organized real estate office manager who ensures our operations run smoothly. The responsibilities include maintaining new MLS listings, organizing paperwork and transaction contracts, and scheduling appointments. Also overseeing the monthly budget, communicating with clients, recruiting, marketing, and helping run the business. Top applicants have an eye for detail, love helping people, and are energized by the daily variety of tasks.

$30,000 to $40,000 + Bonuses

• Creating and maintaining an operations manual that documents all systems and standards.
• Responsible for hiring, training, and coaching
• Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Transaction management in communication with real estate agents, clients, attorneys, mortgage brokers, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close
• Coordinating listing activities, including validating info, inputting listings in the Multiple
• Listing Service (MLS) system, preparing marketing, managing signs and lockboxes
• Managing and maintaining an online reputation and requesting reviews from clients
• Social Media and Email Marketing, including all social media platforms. (This includes just listed, just sold, under contract, team accomplishments, industry news, various holiday posts, etc.)
• Producing custom Marketing pieces
• Ensuring real estate documents are prepared and sent for client signatures and completion
• Reviewing contracts and following compliance procedures and guidelines
• Maintaining a status calendar of important contract deadlines
• Prioritizing issues and phone calls to the correct contact person

• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• Comfortable meeting deadlines and handling confidential information
• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
• Familiar with Microsoft Office
• Team player
• Basic budget and financial reporting skills
• Knowledge of basic office suite software and calendaring systems
• Excellent time management, problem-solving, and communication skills
• Basic computer skills including experience with Microsoft Office
• 2 years of similar work experience preferred
• Real Estate Experience preferred
• Administrative or Operations background
• Strong written and verbal communication skills
• Marketing skills - social media, print, and web-based
• Exceptional organizational and project management abilities
• Calm under pressure
• Proven ability to succeed
• Independent thinker
• Strong Tech skills
• Service-oriented attitude
• Learning-based- actively and independently seeking out answers as needed

At Keller Williams, we are committed to providing our agents with unparalleled support and resources. If you are a motivated and service-oriented professional who is passionate about success through others, we encourage you to apply for this exciting opportunity with an excellent growth path within our company.