Administrative Assistant

Position Summary

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to effectively interact with staff and the general public.

2 years in a similar role is preferred as well as healthcare knowledge. Fast paced environment and attention to details.

RESPONSIBILITIES

The Administrative Assistant will perform administrative duties including, but not limited to:

• Perform all work in a manner consistent with company’s mission, values, and philosophies.
• Monday – Friday, 8 a.m. to 5 p.m.
• Arrange conferences, zoom meetings, training sessions, training sessions, travel, hotel arrangements, workshops, and all other events as requested.
• Create and organize data base of Standard Operating Procedures, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports for Managed Care Organization and Department of Health agencies.
• Collaborate and provide support to General Manager, team, and/or other administrative staff as needed.
• Provide appropriate documentation for the payment of all expenses incurred by the region, and maintain an ongoing log of bills and expenditures.
• Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the company.
• Provide general administrative support services.

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Bilingual English/Spanish fluency.
• Must have a valid driver’s license, reliable transportation, automotive insurance, and a good driving record.
• Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

OTHER SKILLS

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

The person in this position needs to follow a team concept and support company goals. Candidate must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, gender, gender identity, sexual identity, disability, religious, and racial backgrounds.

This job description is not an all-inclusive list of duties but rather a reflection of typical work performed in that position.