Payroll & Benefits Specialist

JOB SUMMARY

The Payroll & Benefits Specialist is responsible for directing and planning the day-to-day operations of group benefits and payroll programs including reports, invoices, and reconciliation.  This role is part of the HR team, provides excellent customer service, acts as the first point of contact for all inquiries related to payroll and benefits in addition to developing and administering programs that engage, retain, and develop relationships while remaining compliant. 

PRIMARY DUTIES AND RESPONSIBILITIES

Payroll

• Process each payroll cycle through payroll provider
• Run special payrolls as needed
• Process new hires and terminations of company employees
• Reconciles errors and maintains payroll records
• Reviews and processes payroll adjustments, including paid time off and employee leaves of absence.
• Review and document quarterly payroll reporting (wage & tax reporting)
• Reviews and processes commissions payments for sales team as needed
• Maintains current knowledge of applicable state and federal wage and hour laws
• Stays current on payroll systems to achieve alignment with HR benefits and other related topics and to ensure effective account support
• Employment Verifications
• Maintains employee records and respond to employee questions
• Liaison with third party payroll providers

Benefits

• Coordinates annual open enrollment for company
• Manages company wellness programs
• Knowledge of pertinent federal and state regulations; filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, Section 125, Workers’ Compensation, Medicare, Social Security, and DOL requirements
• Process records for Worker’ Compensation, Unemployment Insurance, COBRA, terminations, changes, beneficiaries, rollovers, QDROs QMCSOs, distributions, loans, hardships and compliance testing
• Initiate transfer of 401(k) funding along with certain other fundings
• Examines possible plan design or benefit cost changes
• Maintain employee records and respond to employee questions
• Review and reconcile monthly benefit invoices with employment records for processing
• Liaison with third party benefit providers

General

• Keep HRIS systems and documents up to date
• Performs customer service functions by answering employee requests and questions
• Assists HR Director with various research projects and/or special projects
• Act as liaison between BA Sciences HR and Finance teams to ensure compliance and allocations of payments or fundings
• Audit employee files as necessary
• General office administrative duties
• Performs other duties as assigned
• Perform all responsibilities in alignment with the core values of BA Sciences

REQUIREMENTS & QUALIFICATIONS

• Bachelor’s degree in Human Resources, Accounting or Business Administration preferred
• 2+ years of related payroll & benefits administration experience; experience with self-insurance preferred
• Solid interpersonal and public relations skills
• Excellent oral and written communications abilities
• Good problem solving skills; able to assess a problem and determine an effective course of action
• Ability to organize and prioritize workload and juggle multiple tasks simultaneously
• Proficient in a Windows environment and expertise in a wide range of desktop software

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing. The employee may be required to lift or move items up to 10 pounds and occasionally lift or move items up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

BA Sciences is an Equal Opportunity Employer.