Executive Assistant to the CEO

About Us

Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award-winning, locally produced wines. But there's more to us than that - we're a haven for community and creativity, a place where the philosophy of hospitality is more than just a buzzword, but a way of life.

Who are you?

You have a passion for music, a love of wine, and a deep respect for hospitality. You know how to connect with people, but you're not just a people pleaser - you thrive under pressure and love making quick decisions that impact the business and culture. You know you have more to learn and are always looking for ways to grow, both personally and professionally. With an entrepreneurial spirit and a desire to be a part of something bigger, you want to join a brand and culture that not only makes a difference, but also helps others INDULGE THEIR SENSES.

Who are we?

City Winery, founded by music industry veteran & visionary Michael Dorf, has established itself as a one-of-a-kind brand providing unforgettable experiences for guests. From world-class music venues to sustainably produced wines with ratings of 90+ points, City Winery offers a range of top-notch events & experiences.

Why us?

Competitive pay plus generous benefits. An atmosphere of learning, development & enrichment opportunities. A career trajectory within a growing company with abundant opportunities for advancement. A fun team of passionate individuals who share your love of hospitality and the opportunity to provide guests with unforgettable nights filled with music & wine. Comped concerts and dining experiences, employee merchandise and meal discounts, FREE family meal, 401K Retirement Plan, Volunteer Opportunities, Flexible Spending Accounts including pre-tax commuter benefits and parking & more depending on position and other Company eligibility requirements.

Position Summary

We are seeking a highly motivated and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be proactive, organized, and possess exceptional communication and project management skills. As the Executive Assistant, you will play a critical role in facilitating the CEO's daily operations, ensuring seamless communication, and driving key projects to completion. This is an excellent opportunity for a dedicated professional to make a significant impact in a fast-paced and dynamic environment.

Minimum Qualifications

• Bachelor's degree in business administration, communications, or related field preferred.

• Proven experience as an executive assistant or similar role supporting senior executives.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills, including the ability to draft professional correspondence and presentations.

• Proficiency in project management tools and software, with the ability to track tasks, milestones, and deadlines effectively.

• Demonstrated proactive approach to problem-solving and decision-making.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Flexibility to adapt to changing priorities and work independently with minimal supervision.

• Positive attitude, professionalism, and commitment to providing outstanding support to the CEO 

Overview of Responsibilities

• Manage the CEO's calendar and schedule meetings, appointments, and scheduling conflicts

• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills in all interactions.

• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and attention to detail.

• Coordinate and prioritize tasks and projects, ensuring deadlines are met and objectives are achieved.

• Proactively identify and address potential issues or challenges, exercising sound judgment and problem-solving skills to resolve issues promptly.

• Assist in the planning and execution of special projects, events, or initiatives, coordinating logistics and resources as required.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Collaborate with other members of the executive team and department heads to facilitate cross-functional communication and alignment.

• Continuously seek opportunities to streamline processes, improve efficiency, and enhance productivity

• Communicate on behalf of the CEO, ensuring emails and other correspondence reflect his voice, style, and preferences.

We are an equal opportunity employer and value diversity at City Winery. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Additionally, City Winery participates in the E-Verify Program in certain locations, as required by law.