Director of Governance & Administration

Activation Capital

Richmond, VA

Medical , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

Job Description

Do you believe in the power of innovation to change the world? At Activation Capital, our mission is to grow Virginia’s community of deep technology entrepreneurs and empower them to solve the world’s toughest problems. We provide a portfolio of resources to entrepreneurs and entrepreneur support organizations translating science and technology into world-changing companies. We are a self-sustaining, mission-driven organization at an inflection point in our growth.

ROLE

The Director of Governance and Administration is a vital role on our small-but-growing entrepreneurial and dynamic team. This key leadership role is responsible for overseeing the governance processes and administrative functions of the Virginia Biotechnology Research Partnership Authority and the Virginia Biotechnology Research Park Corporation (501c3 nonprofit). This position requires a dynamic individual with strong organizational skills, attention to detail, and a passion for supporting the mission and values of the organization.

The Director will ensure that governance systems and processes across the Authority and 501c3 are developed, maintained, and continuously improved. This individual will seek to proactively elevate organizational performance across the three organizational pillars of ecosystem development, entrepreneurship development, and real estate. This position requires the ability to work effectively in a cross-functional team to advance the organization’s governance objectives and administrative project deliverables in a flexible, responsive, and collaborative manner.

This position is a full-time, salaried position with attractive benefits and is located in Richmond, Virginia. The Director of Governance and Administration is a cross-functional role reporting to the President & Chief Executive Officer and the Vice President of Operations.

The ideal candidate:

has exceptional administration and communication skills
is a team player, in an open and fast-paced environment, and has the ability to adapt to rapidly changing priorities;
has the strong ability to multitask and prioritize
is a dynamic, entrepreneurial thinker with a can-do attitude
is a self-motivated and results-oriented individual always seeking learning opportunities
is highly organized with a keen attention to detail

Activation Capital is aligned with UN Sustainable Development Goals targeting Gender Equality, Decent Work & Economic Growth, Industry, Innovation & Infrastructure, and Reduced Inequalities. The organization values collaboration, impact, agility, inclusion, entrepreneurial thinking, and future-focus. Learn more at www.activation.capital!

RESPONSIBILITIES

Governance

Proactively lead all governance activities acting as Corporate Secretary for the Authority, the 501c3, and all associated committees including but not limited to Finance & Audit, Governance, Entrepreneurship & Ecosystem, Real Estate, and associated 501c3 committees; ensuring compliance with all legal and regulatory requirements while managing all aspects of meeting logistics
Maintain an annual Governance calendar ensuring that all meetings are scheduled well in advance and project manage document deliverables working with multiple stakeholders to deliver accurate and timely board preparation materials
Work with leadership to schedule meetings, draft agendas, prepare meeting documents/resolutions, oversee meeting/event management, and take meeting minutes
Lead the onboarding process for new Board and Committee members
Maintain accurate records of all corporate governance documents
Work with the President & CEO on deliverables resulting from meetings

Administrative Operations

Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity
Implement and maintain records management systems to ensure effective document storage, retrieval, and disposal following all recordkeeping guidelines and policies associated with our status as an Authority of the Commonwealth of Virginia
Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements

Administration Systems Management

Map all systems that require organizational touch points ensuring access is open for the organization; systems including but not limited to federal/state systems, human resources systems, board management software, etc.
Work with the team to ensure system access for a variety of external reporting systems is accurate and up-to-date; working closely with system vendors when necessary
Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness
Work with external vendors to oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems

Human Resources Administration

Manage administrative onboarding of new employees including interview scheduling/onboarding agendas/new hire paperwork, manage health insurance and retirement benefits systems and processes, and other HR related projects as necessary

Executive Project Management

Project manage executive deliverables to move the organization forward including process improvement efforts, strategic planning initiatives, and special projects
Project type will vary in duration and complexity

Also, includes other duties not otherwise specified.

QUALIFICATIONS & EXPERIENCE

Requires bachelor’s degree; Masters degree preferred
Positive and proactive attitude with the highest degree of discretion and responsibility for handling confidential information
Minimum of five years supporting executive leaders with a focus on governance, corporate secretary duties, and/or HR support
Strong understanding of nonprofit governance principles and best practices; prior meeting minute taking experience, demonstrated board engagement duties, etc.
Exceptional written and verbal communicator with the ability to communicate with a variety of stakeholders
Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
Experience leading multiple projects and collaborating with multiple stakeholders/partners to meet objectives
Demonstrated experience in implementing and managing administrative systems and processes
PowerPoint expertise is a major plus
Experience with Monday.com is a positive but not required
Familiarity with Google suite of products a positive but not required
Ability to learn new technology quickly required including board management portals

Offer of employment is contingent upon successfully completing pre-employment background screening and professional references.

Competitive Salary & Rich Benefits Package including 100% paid employee health coverage, dental, life & AD&A, LTD, STD, LTC, FMLA, paid holidays, paid time off, retirement with matching contributions.

About Activation Capital

Activation Capital, located in Richmond, VA, is an independent authority of the Commonwealth of Virginia. Its mission is to grow life sciences and other advanced technology innovation by promoting scientific research and economic development that attracts and creates new jobs and companies. With 1.2 million square feet of space developed on over 34 acres, its Virginia Bio+Tech Park is the hub of life science and technology innovations in Central Virginia. Activation Capital also serves as a leading innovation ecosystem development organization providing social, knowledge, and financial capital to clusters, entrepreneur support organizations, and entrepreneurs – accelerating their progress through development and maturation. For more information, visit http://www.activation.capital.

Equal Employment Opportunity

Activation Capital is an equal opportunity employer and does not discriminate based on race, sex, age, national origin, religion, physical or mental disability/handicap, marital status, veteran status, sexual orientation, or any other basis prohibited by law.

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