Proposal Specialist (Full Time - Hybrid)

Join CSG Consultants, Inc. (CSG), a thriving employee-owned civil engineering and municipal services consulting firm, as we expand our dynamic Marketing team with an experienced Proposal Specialist! We are on the lookout for dedicated individuals passionate about crafting winning proposals. We will consider candidates from the San Francisco Bay Area or the Southern California region. This full-time hybrid role, reporting to the Proposal Manager, offers an exciting opportunity to contribute to CSG’s continued success.

Our ideal candidate brings a wealth of proposal development experience, preferably in the B2G market and the architecture, engineering, and construction (A/E/C) field. As a Proposal Specialist, you will be responsible for efficiently managing all activities associated with the development and delivery of assigned proposals for existing and prospective public agency clients. You must be collaborative, able to lead multiple projects in a fast-paced environment and have the willingness to take on a variety of tasks in response to needs as they arise. You will work across multiple CSG business lines and regional offices that deliver a variety of services to public agencies throughout California and beyond. Your work will also include developing, maintaining and enhancing proposal content as well as refining the tools and processes for maintaining content and developing proposals.

We only consider candidates living locally or within the State of CA. We do not pay any relocation expenses.

• Review and interpret new solicitations (RFXs) to identify required content/response elements.
• Hold kick-off meetings, track addenda, manage team communications, manage development schedules, and provide proposal status updates.
• Collaborate with proposal teams to identify win themes and strategic messages.
• Plan, assign and manage proposal content development for each pursuit, communicating effectively with SMEs/contributors to obtain information according to the proposal development schedule.
• Coordinate with subcontractors to obtain required narratives, forms, and other proposal information.
• Develop accurate, engaging, and compelling content to address non-technical proposal requirements including, for example, cover letters and executive summaries.
• Draft proposals, manage reviews by stakeholders and SMEs, and obtain final proposal approvals.
• Perform content assembly, proofreading, editing (grammar, spelling, comprehension, consistency), formatting, and production (as needed).
• Ensure that win themes and strategic messaging have been incorporated, proposals are tailored to prospective clients' needs, and all content is relevant and accurate.
• Ensure that all RFX technical requirements are met, and all text and graphical elements adhere to templates, brand guidelines, and visual presentation and communication standards.
• Produce or coordinate production of final RFX responses, whether electronic or hard copy.
• Contribute to the continuous improvement of the proposal team’s processes, tools, and content templates.
• Perform competitive research.
• Participate in proposal post-mortems.
• Assist with preparation of presentations/leave-behind materials for post-proposal interviews.
• Perform additional assignments per the Proposal Manager’s direction.

• Assist with the growth of content libraries, creating a “single source of truth” and ensuring that the latest content is readily available for reuse.
• Conduct research and interviews with technical staff to gather information for writing/editing project descriptions, resumes, and other marketing materials used in proposals.
• Through persistent fact-checking, version control measures, and related quality control functions, maintain the accuracy and currency of content including staff qualifications, project descriptions, value messaging, client data, photographs, and graphical elements.
• Assist with the development and/or implementation of software tools and processes to maintain the accuracy and integrity of all marketing content and data.
• Maintain Microsoft Word, PowerPoint, Excel, and Adobe InDesign templates.

• Bachelor’s degree, preferably in English, Marketing, Journalism or Communications.
• 6+ years of marketing and proposal experience preferably in the B2G market and A/E/C professional services industry.
• Strong analytical and critical thinking skills, with the ability to interpret requirements, think strategically, and anticipate customer needs.
• Excellent verbal and written communication skills, including strong editing and content organization skills as well as the ability to clearly articulate complex ideas.
• Proficiency in both business and technical writing, paired with strong creative and persuasive writing skills.
• Proven project management skills and the ability to multi-task, prioritize competing tasks, problem-solve, and work effectively and respectfully with others to deliver high quality results within prescribed, stringent deadlines.
• Experience working in a fast-paced, high-pressure environment.
• Highly organized, self-directed, self-starting, and proactive.
• Ability to work both independently and within a team environment.
• Outstanding interpersonal skills.
• Strong attention to detail.
• Proficiency with Microsoft 365/Office applications (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and collaboration tools.
• Experience with Microsoft Word templates, themes, styles, and advanced formatting functions.
• Experience with maintaining digital assets and marketing data utilizing CRM, CMS and/or DAM software.
• Knowledge of visual design principles.
• Experience with Adobe Creative Suite products including InDesign, Illustrator and Photoshop.

WORKING CONDITIONS

• Requires working in a sitting position at a computer for extended periods of time.
• May occasionally require lifting heavy objects and transporting small quantities of marketing materials.

PAY AND BENEFITS OFFERED

The compensation for this position is $43.27 TO $65.00 per hour.

Exact compensation may vary based on skills, experience, and location.

CSG’s comprehensive benefits package includes 401(k) plus company match, Employee Stock Ownership Program (Eligibility requirements must be met to qualify), 12 paid holidays, 3 weeks of paid time off (PTO), medical, dental, vision, FSA, EAP, Life/AD&D, LTD, voluntary life insurance, casual work environment and professional development program.

CSG Consultants is an established and thriving, employee-owned municipal services consulting firm headquartered in Foster City, California with offices throughout California. Since 1991, CSG has exclusively served public agencies, providing a wide range of municipal services—from planning to community preservation. A trusted leader in the industry, CSG focuses on building long-term relationships with our client communities and stands by its commitment to the time-honored values of quality of service, integrity, and responsiveness.

Work Environment: We strive to offer the flexibility you need to do your best work. Whether you are working from a CSG office, remote location or at a client site, you will be working in a dynamic environment, where your integrity, enterprising spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity, and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work, using your unique talents, backgrounds, and experience to create positive outcomes for our clients.

Career Growth: We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization, you can make a lasting impact on projects you work on, the teams and committees you join as a part of our business practices.

CSG Consultants is an equal opportunity employer and makes employment decisions and provides employment opportunities based on merit, qualifications, potential and competency. We want to have the best available people in every job. CSG policy prohibits unlawful discrimination based on race, religion, color, creed, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, citizenship status, military and veteran status, age, disability, genetic information, or medical condition or any other consideration made unlawful by federal, state, or local laws. CSG Consultants, Inc. is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application process. Any applicant who requires accommodation to apply for or perform the essential functions of a job should contact the Human Resources Department and request such accommodation.