Administrative Marketing Assistant

The Administrative/Marketing Assistant will coordinate and organize for the employees of the firm and the Leadership Team. They will also assist the firm's executives with communication, scheduling, and travel coordination. The primary purpose of this role is to cause the firm’s leadership and people to be better prepared for the day-to-day needs addressed and to support the growth of the firm.

Responsibilities:

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Overseeing the schedule of conference/meeting room resources
• Performing office management duties, including procuring supplies.
• Handle important professional tasks for Executive including but not limited to project management, calendar management, note taking, email correspondence, signature pages, and expense reporting.
• Write, proofread, and post content, white papers, and marketing collateral to support and drive the marketing efforts of the organization.
• Assist with implementing dynamic email and social media campaigns.
• Learn state-of-the-art Sales & Marketing automation software, including AI tools.
• Possess extensive travel management and recovery experience working with commercial travel. Ability to coordinate complex travel logistics.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the firm’s executives behalf
• Oversee the day-to-day office operations including office management, answering calls, greeting visitors etc.
• Plan, set up and execute company stakeholder events, including board meetings, trade shows, speaking engagements, etc.
• Compose documents and collaborate with appropriate departments to format, edit and proofread. Coordinate printing for presentations, proposals, and other client deliverables.
• Respond to requests from the Executive regarding research and information gathering, updates, arranging appointments, clarifying information, etc.
• Serve as the primary point of contact for all internal and external matters pertaining to the Executive.
• Manage the firm’s social media platforms and content, primarily Linked In.
• Research new prospect accounts and leads using online resources.

Qualifications:

• Bachelor’s Degree required.
• 3+ years’ experience supporting a Senior Executive in a VC, Finance, Banking or Private Equity environment and knowledge of venture is ideal.
• Experience managing and organizing events, calendars, booking complex travel and trade shows/forums/speaking engagements.
• Experience managing social media platforms and content.
• Resourceful, well-organized, and detail oriented.
• Excellent communication skills - both verbal and written.
• A self-starter capable of multi-tasking and prioritizing.
• Ability to execute and deliver in an incredibly fast-paced, evolving environment. Capable of working in a fluid environment with ever-changing schedules and priorities.
• Anticipates needs ahead of time, forward thinker.
• Tech-savvy. Quick learner to adjust to new tools.