Administrative Professional

We are actively seeking an Administrative Assistant to join our dynamic real estate team.

In this key role, you will be instrumental in supporting our valued clients and agents throughout the process of buying or selling their homes. Your duties will involve handling administrative tasks such as preparing documents, arranging photoshoots and home inspections, managing escrow documents, coordinating necessary repairs, and ensuring the prompt approval of all offers and counteroffers.

We are looking for candidates who have a passion for delivering top-notch customer service and a dedication to improving our operational efficiencies. If this sounds like the role you have been searching for, we invite you to apply today!

$45,000 - $55,000

• Act as a point of contact for complaints or questions from customers and respond in a timely manner
• Create and implement data entry protocols to streamline processes and increase productivity
• Help build online marketing, brochures, email campaigns, etc. that highlight our services
• Plan community events to market the company and increase brand awareness
• Generate status reports as requested so the team is informed with progress reports

Daily Workflow Overview:

• Morning Kick-off (8:30 a.m.): Start your day by reviewing overnight emails and prioritizing new tasks. Get organized and set the stage for a productive day
• Mid-Morning Focus (10:00 a.m.): Dive into your files, ensuring each checklist is meticulously followed. Send out reminders, updates, and documents for signatures to keep everything on track
• Midday Progress (Noon): Initiate new files, list properties on MLS and social media, and coordinate with lenders and attorneys, supplying all necessary paperwork to keep the process moving smoothly
• Afternoon Wrap-up: Update all active files, close completed or inactive files, and ensure appointments for photos, inspections, and appraisals are scheduled and confirmed
• End of Day (Before Leaving): Review your achievements for the day and prepare your "to-do" list for tomorrow, setting yourself up for another successful day

Job Requirements:

• Comfortable working from a phone or laptop
• A valid driver's license is required
• Obtain a real estate salesperson license within 6 months of hire
• Team-oriented with a friendly demeanor, even under pressure
• Effective communicator, serving as the primary contact for client inquiries
• Naturally curious with a strong desire to deepen industry knowledge
• Highly organized, with a knack for enhancing processes and checklists

Work Experience:

• At least 2 years of continuous professional experience
• 2+ years in office management, preferably within real estate
• Proven track record of exceeding goals
• At least 1 year of experience in a real estate-related role

Characteristics:

• Outgoing and personable, able to juggle multiple tasks
• Attentive listener and meticulous organizer
• Celebrates team successes and maintains a positive and growth-oriented mindset
• Driven to achieve, with a steadfast commitment to integrity

Skills:

• Proficient in mobile and computer-based work
• Clear and effective communication skills
• Experienced in following and optimizing checklists
• Skilled at prioritizing tasks efficiently
• Typing speed of 55-70 words per minute, with strong technological proficiency
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• High school diploma required; Associate’s degree preferred
• Real estate license preferred
• Motivated to serve people and provide excellent customer service
• Must have excellent organizational skills and communication skills

Marble Key Realty, LLC is a vertically integrated real estate business that handles multi-family, short-term rentals, mobile home parks, and more. It's a part of a family of companies ranging from Real Estate Sales & Investing, Construction, Short Term Rentals, House Flipping, Staging, and Property Management. This is a one-of-a-kind environment where you'll be exposed to all of the different paths one can walk to build the life of their dreams through real estate.