Business Development Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s Orange County office serves the needs of California’s premier technology industries and capitalizes on the West Coast’s global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone’s coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as The Best Lawyers in America directory (Woodward/White, Inc.), Intellectual Asset Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney Institutional Investor PLC). We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

This non-exempt position supports and works directly with the business development team (BD) that supports multiple departments to execute and deliver on internal initiatives. This role requires a detail-oriented and organized individual who can handle marketing projects efficiently to help the team achieve its goals.

This position is based in Orange County, CA. Candidates in Dallas, TX will also be considered.

Essential Duties:

Administrative:

• Handle scheduling and logistics for a variety of team and committee meetings
• Manage the deliverables and timelines for projects such as sponsorship requests, speaking engagements, etc.

Budget Tracking and Vendor Management:

• Provide support for various BD Department needs, including scheduling department meetings, filing expenses, and filing check requests / invoice processing.
• Assist in tracking marketing budgets and expenses.
• Collaborate with teams on budget management.

Content Administration: 

• Coordinates regular updates to lawyer bios, practice group overviews, deal and case charts, representative client lists, practice group web page content, and other materials.
• Assists the BD team with preparation of submissions for key directory rankings (including Chambers and Legal 500).
• Assist in content creation, editing, and proofreading.
• Ensure marketing and related materials are tracked and saved in appropriate locations and manage department’s electronic files.
• Support the implementation of internal communications.

Pitch Books, Presentations and Proposals:

• Assists the BD team in responding to internal requests for practice group marketing materials, attorney bios and photos, and other marketing and business development-related assistance.
• Helps draft, proof, and assemble pitch books, presentations, and proposals.
• Maintains and updates information in the firm's pitch book and proposal databases.

Events: 

• Works with the BD Manager (BDM), BD Specialists and BD Coordinators on various events and sponsorships and drives follow-up efforts to achieve positive results.
• Assists the BDMs and Event Specialist during events.
• Updates firm’s CRM system to track post-event follow-up and return on investment.

Practice Group Coordination:

• Prepares materials for, maintains overall schedules, and participates in practice group meetings.
• Creates business presentations with various software tools, especially PowerPoint.

Project Management and Operational Support:

• Assist in ad hoc production of various marketing-related projects, including Word documents and PowerPoint presentations.
• Provide support for various BD Department needs, including scheduling department meetings and maintain department calendars and ensure content is up to date.
• Ensure paid sponsorship / charitable initiative components are executed as contracted.

Research and Data Management:

• Collaborates with the BD team and Competitive Intelligence Group on research projects.
• Coordinate the development of forms to collect, organize, and analyze data.
• Assist with the maintenance of client relationship management database and contact lists.
• Support ongoing matter maintenance, including matter narrative updates.

Other Duties:

• Performs related duties as assigned.

Reporting Relationship:

The Business Development Assistant reports directly to the Director of Marketing Operations.     Subordinate staff: None

Qualifications:

Knowledge/Experience:

One or more years of work experience in professional services, marketing/business development or corporate communications preferred.  Strong computer proficiency is a must, with knowledge of Smartsheet, Microsoft Word, Excel, and PowerPoint.

Skills:

Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.  Strong work ethic and positive client service orientation. Responsible, dependable, and takes pride in work product. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines. Enthusiasm and dedication to the development of a professional services business development career.  Ability to learn new software such as InterAction, Vuture and Foundation. Smartsheet is required. Must be able to handle multiple projects in a fast-paced environment with tight deadlines. Must be poised and able to exhibit professional diplomacy amid sometimes high stress situations. Strong teamwork skills and ability to take ownership of numerous assigned tasks.

Education:

Bachelor’s degree.

Physical Demands:

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. When coordinating/attending special events, might be required to move around up to 100% of the time. This position constantly operates computers, printers and other office productivity machines (e.g., fax machine, copier, etc.) Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, vendors, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.    

Working Conditions:

Office environment. Must be flexible to work overtime with short or no notice.

Salary Range:

The expected salary range for this position is $50,000 to $55,000. Please note that final offer amount is based on applicable experience and skillset for the candidate.