Accounting Support Specialist

The Accounting Support Specialist performs a range of routine accounting activities, as well as prepares various accounting statements and financial reports for UTAK Laboratories.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each Major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs a range of routine activities such as:
  • o Data entry
  • o Maintenance of the general ledger
  • o Preparation of various accounting statements and financial reports.
• · Reviews, codes, and verifies transactions and journal entries.
• · Research s and resolves issues and exceptions.
• · Completes simple and complex calculations using spreadsheets.
• · Assists with trial balances.
• · Processes accounts payable and receivable transactions.
• · Responsible for processing of group of accounts.

Additional Duties:

· Comply with UTAK’s policies, procedures, and quality standards as well as safety and environmental regulations.

• Work overtime as necessary to accomplish tasks and goals.
• Attend weekly department meetings and training sessions
• Promote safety and participate in safety activities:
  • o Assist in the investigation of all accidents or incidents in work area.
  • o Implement safety-related improvements as identified by employees, team leaders, safety professionals and others.
• May perform special projects and other duties as assigned or requested.

Job Qualifications:

To perform the job successfully, an individual must demonstrate the following education, experience, knowledge, competencies and skills:

Minimum Education, Experience, Knowledge:

• High school diploma.
• Strong knowledge of ISO and lab accreditation preferred.
• Strong work ethic.
• Strong organization and time-management skills.
• Self-starter.

Skills:

• · Equipment Use: Ladders, refrigerators, freezers, step stools, multipurpose printers, personal computers, and laboratory equipment.
• · Computer Skills: Basic proficiency in Microsoft Office Suite. ERP system use preferred.
• · Language Skills: Ability to read, analyze, and interpret general business periodicals, standard operating procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• · Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to work with mathematical concepts such as probability and statistical inference.
• · Reasoning Ability: Ability to apply principles of logical or thinking to a wide range of problems. Ability to deal with a variety of abstract and concrete variables.
• · Additional Knowledge or Skills: Knowledge of latest developments in technology and processes related to laboratory testing and manufacturing.

Core Competencies:

• · Customer Focus: Solicit and apply feedback from internal and external customers; Understand customers’ current and future expectations; Respond promptly to customer needs.
• · Innovation: Develop and champion unique ideas and solutions; Find new ways to use technology more effectively; Promote continuous learning.
• · Interdependent Partnering: Contribute to a productive and cooperative atmosphere; Work effectively with to accomplish common goals; Contribute own fair share of effort.
• · Master Complexity: Competently handle day-to-day work challenges; Thrive in uncertain circumstances; Adapt to changes in the work environment; Manage multiple tasks and competing demands; Effectively prioritize goals, tasks and projects; Change approach or method to best fit the situation.
• · Organizational & People Development: Function as a team player and leader; Provide informal feedback; Challenge the status quo; Strive for continuous professional development; Recognize the contributions of others; Set and achieve challenging goals.
• · Spoken Communication: Speak clearly and concisely; Convey clear messages, ideas and expectations; Use effective body language and voice tone; Listen carefully and seek clarification; Deliver effective presentations.
• · Written Communication: Write clearly and informatively; Create documents that are complete and accurate.
• · Commitment: Strive to attain quality results on time; Convey a sense of urgency and drive issues to closure; Earn a reputation for reliability and dependability; Accept responsibility for outcomes whether positive or negative.
• · Decisions: Make timely and sound decisions; Take risks and manage them intelligently.
• · Problem Solving: Proactively seek solutions; Gather and analyze information systematically; Develop alternative solutions; Think analytically and act decisively.
• · Diversity: Respond with sensitivity to people of diverse perspectives, ideas, backgrounds, lifestyles and ages; Foster open communication and respect for the individual.

WORK ENVIRONMENT & PHYSICAL DEMANDS OF THE JOB:

Environmental Conditions:

• · The noise level in the work environment is usually moderate/quiet, but can be exceedingly loud.
• Work is generally performed in an indoor setting, usually within the laboratory.
• · The laboratory is an unpredictable environment. It can occasionally offer difficult or even dangerous conditions.
• · Works with and around dangerous and illicit substances.
• · Work requires frequent use of a computer.
• · While performing the duties of this job, the employee is occasionally exposed to heat/cold.
• · Occasional unpredictable travel environments.

Physical Requirements :

• Regularly works onsite.
• Regularly required to sit in a stationary position for long periods of time.
• Required to stand for long periods of time and move within the building.
• Regularly uses hands and fingers to access, input and retrieve data using a computer terminal, operate equipment, and perform tasks.
• Frequently reaches with hands and arms, pushes and pulls objects.
• Occasionally climbs or balances, stoops, kneels, crouches or crawls.
• Frequently communicates verbally and in written form.
• Frequently required to hear.
• Regularly uses all types of vision, including close vision, distance vision, color vision, peripheral vision, and depth perception to complete daily tasks.

· Required to handle, lift, and move items of varying weights, sometimes as heavy as 50 lbs.

· Constantly required to communicate verbally and in written form.

Mental Demands

• Ability to thrive in environments that require rapid adaptation to changing priorities and circumstances.
• Ability to cope with mental and emotional stress related to the position and the working environment, in general.
• Ability to respond to others in a manner that demonstrates flexibility, consistency and professionalism.
• Ability to cope with difficult or temperamental clients or co-workers.
• Ability to function independently.
• Ability to empathize with others and avoid causing unnecessary stress for others.