Academic Collective Operations and Events Temp

Title: Academic Collective Operations and Events
Pay Rate: $40/hr
Job Type: 2-3 month contract
Shift(s): Mon Fri, ~9am - 6pm
Part-time, 3 days x week
Location: Palo Alto, CA 94305

Job Code: JPC- 9875/1313338

*Background Check Required*

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description:

The Institute of Design is in need of an Operations and Events Worker to oversee the production of all design degree and elective course offerings and academic events at the "d.school". We are looking for a worker to join our team for the busiest two months leading up to our June Commencement 2024. This role will be focused around event preparation and execution, and support other academic operations as needed.

Key Responsibilities:

• Work closely with the d.school Academic Collective and Events team to organize and execute overall planning of all academic events.
• Reach out with initial requests and stay in contact with various event vendors including caterers, equipment rental companies, etc.
• Collaborate with the finance lead on our team to secure timely payments for each vendor through POs or Stanford credit card.
• Keep records of all vendor communications and receipts.
• Arrange and confirm all delivery details with vendors. Ex: provide driving directions, where to deliver, when will be delivered where, etc.
• Be available as the on-site contact for all event related deliveries.
• Familiarize with d.school spaces to be used for the different events.
• Coordinate with other d.school team members on event space and furniture usage needs.
• Field and respond to operational requests from d.school collaborators.

Skill Sets:

• Clear written and verbal communication skills to communicate event needs with vendors.
• This is a team-based project looking for an organized individual comfortable with working on a team of 5 - 10 people and ready to contribute.
• Responsive and prompt in all communication and completion of tasks.
• Able to prioritize needs of different events.
• Great attention to detail so that event details/paperwork are executed and recorded.
• Understanding of short timeline based event projects.
• Comfortable with using Google Drives for shared information updates and frequent email follow ups.

Schedule:

• Starting ASAP through June 2024.
• Interested candidates must be able to work in-person on site at the d.school from 9am - 6pm three days a week. (This is a part-time, three days a week, in-person position.)
• Must be available for key events during employment period*

Requirements:

• Great verbal and written communications skills to work with event vendors.
• Organize and timely with event vendor managements.
• Available for on-site deliveries and specific key events listed in job description.

TEKBERRY OFFERS A $100 payment FOR REFERRALS!

Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. US citizens, Green Card Holders and those authorized to work in the US are encouraged to apply. We are unable to work Corp to Corp or to sponsor H-1B visas currently. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/