Executive Assistant to the CEO

CADDi

Chicago, IL

Medical , Paid Time Off , Retirement
Full-Time

Job Description

About Us:

CADDi is a global supply chain company on a mission to "unleash the potential of manufacturing". The company strives to transform the manufacturing industry through its primary offering "CADDi Manufacturing", a one-stop service for procurement and manufacturing that utilizes original technologies to optimize quality, cost, and delivery within its supply chain infrastructure. In mid-2022, CADDi launched "CADDi Drawer," a cloud-based data utilization system to further digital transformation in the manufacturing industry.

Tech Crunch: CADDi raises $89M Series C.

Job Description:

We are seeking a dynamic and detail-oriented Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO). This pivotal role requires impeccable organizational skills, effective communication, and the ability to manage multiple priorities. The successful candidate will play a crucial role in enhancing the CEO's productivity and ensuring the smooth functioning of executive activities.

Key Responsibilities:

Maintain the CEO’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the CEO’s time.
Manage and optimize the CEO's schedule, appointments, and travel arrangements.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Prepare and coordinate materials for meetings, ensuring the CEO is well-prepared and briefed.
Provide a bridge for smooth communication between the Executive Suite and internal departments; demonstrating leadership to maintain credibility, trust, transparency and support with senior management staff.
Display efficient work management skills that reflect efficient planning and scheduling of work assignments and the ability to prioritize and meet deadlines.
Handle executive correspondence, including emails and phone calls, in a professional and timely manner.
Manages and logs incoming scheduling requests, reschedules meetings as necessary, proactively communicate changes, and anticipates and responds to scheduling conflicts
Conduct research and gather data to facilitate informed decision-making by the CEO.
Assist in the preparation of reports, presentations, and other executive-level documents.
Coordinate special projects and initiatives as directed by the CEO.
Demonstrate initiative and self-management reflective of being proactive and problem solving with limited to no supervision.
Maintain confidentiality and discretion when handling sensitive information.

Ideal Candidate:

With these responsibilities in mind, our “Ideal Candidate” should possess the following attributes:

Minimum three years of experience as an executive assistant, preferably supporting C-level executives.
Exceptional organizational and time-management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
Demonstrate proficiency in Microsoft Office software applications and the ability to adapt to new technologies.
Professionalism and strong interpersonal skills to ensure all encounters are handled in a professional and courteous manner.
Highly resourceful team player with the ability to also be extremely effective independently.
Professional proficiency in Japanese and English.

If you are a highly motivated individual with a passion for providing seamless executive support, we encourage you to apply for this key position in our organization.

How to Apply:

Interested candidates should submit their resume, along with a cover letter outlining their relevant experience and vision for CADDi.

CADDi is an equal opportunity employer and values diversity in our workforce.

Benefits